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Executive Assistant

extra holidays - fully flexible
Remote: 
Full Remote
Contract: 
Experience: 
Mid-level (2-5 years)
Work from: 

Offer summary

Qualifications:

Proven experience as an Executive Assistant, Strong understanding of Islamic practices and Western culture, Highly organized and detail-oriented, Ability to work independently with minimal oversight, Flexible availability from 9 AM to 6 PM EST.

Key responsabilities:

  • Manage emails, travel bookings, and calendars
  • Arrange personal appointments and handle admin tasks
  • Assist with travel and meeting scheduling for business
  • Provide proactive daily check-ins via WhatsApp or phone
  • Ensure a smooth operation enabling CEO focus on priorities
ScaleJet | eCommerce HR agency logo
ScaleJet | eCommerce HR agency Small startup https://www.scale-jet.com/
2 - 10 Employees
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Job description

Were looking for a proactive and flexible Executive Assistant to support the CEO of an eCommerce company voilechic.com with both personal and business tasks. This role is a 50/50 blend of responsibilities, requiring someone who can anticipate needs, stay organized, and take initiative to keep everything running effortlessly behind the scenes, allowing the CEO to focus on bigger priorities without distractions.

Key responsibilities:

  • Manage emails, travel bookings, and calendars
  • Arrange personal appointments and handle admin tasks
  • Assist with small business-related tasks such as travel and meeting scheduling
  • Provide proactive daily check-ins via WhatsApp or phone
  • Ensure everything runs smoothly enabling the CEO to concentrate on more important priorities without any interruptions

Requirements:

  • Proven experience as an Executive Assistant
  • Proactive in anticipating the CEOs needs and resolving issues before they arise
  • Highly organized, detail-oriented, and able to work independently with minimal oversight
  • Available from 9 AM to 6 PM EST, with flexibility after hours if needed
  • Strong understanding of both Islamic practices and Western culture is essential
  • Reliable internet connection and ability to work remotely

The main goal is to make the CEOs life easier by taking care of both personal and business admin tasks, keeping everything organized and running smoothly without needing a lot of hand-holding. If youre proactive, resourceful, and love working independently, wed love to hear from you - apply now!

Required profile

Experience

Level of experience: Mid-level (2-5 years)
Spoken language(s):
English
Check out the description to know which languages are mandatory.

Other Skills

  • Time Management
  • Detail Oriented
  • Communication
  • Problem Solving
  • Proactivity

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