Project Coordinator

Description

• Support project team with creating estimates and schedules/timelines under supervision. Monitor and adjust as necessary, communicating with stakeholders as changes or risks occur.
• Apply established workflows and best practices across digital and traditional disciplines to achieve project goals on time
• With supervision and through proficiency of job skills/requirements, ensure client expectations are met during delivery
• Execute details of individual projects with supervision across functional teams, spanning creative, digital, media, technology, etc.
• Support project team with supervision, in coordinating with external vendors through the project lifecycle, including web, translation and print production processes.
• Support project team with follow ups, recording, and tracking delivery of tasks
• Develop skills in Work Management System (WMS)/project management software to accomplish project tasks. Support project team with the setup and maintenance of project data and assets in WMS
• Learn and support project team with digital executions (website, display, search, social, promotional, emails, etc.) with direct supervision
• Monitor and report on progress of the project while managing client expectations. Begin to gain awareness of project-related risks with direction and coaching from Delivery leadership

• Learn data reporting tools with goal to monitor and report on project profitability, variances, and identify budgetary risks with direction and coaching from Delivery Leadership

• Assist with process oversights such as quality control, file naming/saving, and proofreading QC
• Assist with updates to internal tools, processes, and documentation

• Strong interpersonal skills and developing proficiency in written and verbal communication to both internal and external stakeholders
• Based on client and internal project demands, additional duties may be assigned
• Work flexible hours as needed to accommodate global clients

• Bachelor’s Degree preferred
• Working knowledge and/or willingness to learn and understand Project Management fundamentals; 0-2 years’ experience or other relevant exposure like an internship will also be considered in Project Management/Client service-oriented roles managing projects in marketing, communications, advertising or related fields
• Healthcare, life science, pharmaceutical, or similar regulated experience a plus; i.e. research, clinical trials, commercial, or operations
• Strong attention to detail
• Excellent communication skills
• Highly collaborative and solution-oriented

• All positions are remote friendly. At Spectrum, you choose where you work. We are a hybrid work environment with options to work in one of our three offices (D.C., New York, and Chicago) or remotely from anywhere in the United States, or a combination.
• If you choose to go into an office, take advantage of the pre-tax transportation benefits.
• If you choose to work from home, use the office equipment stipend.
• No matter where you work, you’ll benefit from the monthly cell phone reimbursement.
• Flexible time off. Take the time you need in addition to company holidays, voting time, jury duty and bereavement. We also offer a Sabbatical Program after 7 years of service.
• 13 weeks paid Parental Leave, inclusive of adoption and foster care placement.
• Continuous learning and development through Greatest Potential Self (proprietary talent program), Gallup CliftonStrengths Coaching, Rembrandt Development, and tuition reimbursement programs.
• Bring your friends to work at Spectrum and earn a generous referral bonus.
• Medical concierge service to assist with scheduling appointments, finding care, estimating and resolving claim issues, etc.
• Thorough onboarding including accessible conversations with leadership.
• 401k with company match and 1:1 Financial Coaching and Education.
• Wellness benefits including medical, dental, vision, as well as science-backed meditation and mindfulness tools through Headspace & Ginger.