Flexible Location: Based throughout Scotland, NES is a remote friendly employer supporting office and hybrid working. We’re happy to talk about how you want to work.
Salary: Band 4 £29,116 - £31,670
Work Pattern: Full Time, 37 hours per week.
You must have eligibility and entitlement to work in the UK which is required to be maintained throughout your period of employment.
Who We Are
NHS Education for Scotland (NES) is the national health board with statutory responsibilities to effect sustainable change through workforce development, education and training across the health and social care system in Scotland, while working at UK level with partner organisations.
The Medical Directorate is responsible to the NES Board and through the Board to Scottish Government for the commissioning and delivery of postgraduate medical education in Scotland. The role of the Directorate is to oversee training, manage the trainee’s progress through the training programme and ensure the training is delivered to GMC standards.
This role will sit in the Medical Directorate Support team, who provide a high level of support to the senior team within the Medical Directorate.
The Opportunity
We are looking for an Admin Officer with Personal Assistant experience to join our small, but highly talented team within Medical Directorate Support.
In this role you will have the opportunity to provide administrative support to one of the Postgraduate Deans.
Do you enjoy working at pace and being adaptive to an ever-changing environment?
Do you enjoy working with a wide range of stakeholders and across a multidisciplinary team?
Do you enjoy making a difference, influencing improved ways of working, and sharing innovative ideas?
Do you enjoy problem solving and collaborating with others?
Working within the team you will have the opportunity to bring your unique skills and experience to the table, collaborating across multiple workstreams to support the Postgraduate Dean, Medical Directorate and the wider NES.
Does this sound like you?
What We Love To See
Admin Officers (Personal Assistants) offer a broad range of skills and experience, if you can offer some or all of these, we’d love you to apply:
- Proven experience of supporting a senior role with the management of their diary, including prioritisation of incoming workload.
- Extensive experience working in the field of business operations, including providing business support to meetings and production of formal minutes/action notes
- Experience of working collaboratively and flexibly within in a team, and across other workstreams and departments
- Ability to communicate clearly, effectively, and confidently at all levels
- Experience of maintaining comprehensive and complex programme documentation in a manner that is accessible
- Confidence in using a variety of Microsoft packages (e.g., Teams, Word, Excel, Office 365, SharePoint) and a willingness to enhance this knowledge
- Ability to proactively identify and communicate improvements to processes and systems
- Ability to work on own initiative, to effectively organise and prioritise own workloads and that of others, and to meet strict deadlines
- Demonstrate honesty, integrity, care and compassion when dealing with others, utilising tact and persuasion skills when necessary
Diversity and Inclusion
Developing a successful national service for Scotland is impossible without ensuring we consider the diverse needs, perspectives and backgrounds of everyone in Scotland in our work.
We are focused on hiring the very best talent available for NES, and actively encourage applications from candidates of all backgrounds and aim to ensure everyone is treated fairly, with respect and has a positive recruitment experience – regardless of the outcome.
It’s not essential to be in an office administration role right now. You may be returning from a career break (e.g. maternity, paternity, caring for others) or returning after working in another field. Your experiences elsewhere can bring a fresh perspective to our work.
If you are considering applying and feel it would be helpful to discuss this initially, please contact June Fraser, Business Manager June.Fraser@nhs.scot
Next Steps
Our recruitment process is currently 100% remote and if successful you would initially work remotely, working from our offices as operationally required.
All applicants who are shortlisted for interview will be contacted by e-mail.
Online interviews will take place on
24th October 2024.
For
further information please refer to the
Job Information Pack enclosed below.
Unless otherwise stated the deadline for applications is 23:59 hours on the closing date.
Please note, CVs will not be accepted.
If you have any queries regarding the NHS Scotland National Recruitment Portal or the recruitment process, please don't hesitate to contact our recruitment partners, the East Region Recruitment Service, at: EoS.ERRS@nhs.scot
