Admin Assistant Emergency Management

At APTIM, we come to work each day knowing that we are making an impact on the world. Our work spans from safeguarding and maintaining critical infrastructure to helping communities recover from natural disasters, from empowering our armed forces and first responders to reducing carbon and energy use, and from making cities more resilient against the threats of climate change to restoring contaminated ecological systems.

APTIM is a leader in emergency management services, dedicated to enhancing community resilience through effective planning and response strategies. Join us in supporting communities during times of crisis and making a positive impact in emergency administration.

What You Can Expect From APTIM

• Work that is worthy of your time and talent
• Respect and flexibility to live a full life at work and at home.
• Dogged determination to deliver for our clients and communities.
• A voice in making our company better.
• Investment into your personal and professional development
  
  

Summary

The Emergency Administration Reservist supports administrative functions essential to effective emergency response operations:

• Documentation and Reporting: Maintaining accurate records, documentation, and incident reports.
• Resource Coordination: Assisting in coordinating resources and logistics for emergency response teams.
• Communication Support: Facilitating communication between incident command staff, agencies, and external stakeholders.
• Data Management: Managing data related to incident response activities, including information from WebEOC or similar systems.
• General Administrative Support: Providing general administrative support to Incident Management Team (IMT) members as needed.
  
  

Qualifications

• Bachelor's degree in Emergency Management, Public Administration, Business Administration, or related field preferred, but not required.
• Relevant work experience in emergency management or administrative roles may be considered in lieu of formal education.
• Experience in administrative roles within emergency management, public safety, or related fields is highly desirable.
• Familiarity with Incident Command System (ICS) and emergency response protocols preferred.
• Must maintain readiness to deploy within 12 hours of activation.
• Must maintain physical and mental health suitable for emergency settings under tight deadlines.
• Capable of working in high-pressure environments for extended periods, including 12-hour shifts and after-hours as needed.
• Strong organizational skills with attention to detail and accuracy in documentation.
• Effective communication skills, both oral and written, with the ability to communicate complex information clearly and concisely.
• Ability to work collaboratively as part of a team or independently with minimal supervision.
• Proficient in Microsoft Office Suite and other relevant software applications.
• Adherence to ethical standards and compliance with all federal, state, and local regulations.