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Admin Support

Remote: 
Full Remote
Contract: 
Full time
Experience: 
Mid-level (2-5 years)
Work from: 
United States

Offer summary

Key responsabilities:

  • Procure internal and external supplies.
  • Respond to client queries and requests.
  • Generate insurance certificates and manage renewals.
  • Assist with monthly billing and invoicing.
  • Manage document data entry and reports.
LAdmins logo
LAdmins Human Resources, Staffing & Recruiting Startup https://www.ladmins.com
11 - 50 Employees
About LAdmins
At LAdmins, we believe in the power of personalized talent search. Our philosophy is centered on a curated, hand-picked approach, with the goal of presenting you with candidates who are nearly perfect fits for your needs. We understand that the process of screening and evaluating candidates can be time-consuming and overwhelming, which is why our focus is on minimizing your time investment. Our team of experts draws on real-world experience in sourcing top-tier talent for the group of companies that LAdmins is a part of. All of LAdmins processes have been homegrown first for internal use to give us an advantage in advancing our group of companies forward. We translate that same skill set into the LAdmins competency that you can leverage for your own company. With our hand-picked approach, you can trust that you're getting the best possible candidates to meet your specific needs. We're committed to providing you with exceptional service and results, so you can focus on what matters most - growing your business.
See more LAdmins offers

Job description

Here's the Job Description and responsibilities for the role:
  • Internal and External Procurement:
    • Internal: Monthly supplies for HQ, SD, and other offices.
    • External: Procuring items (software and hardware) indicated in signed quotes for clients.
  • Responding to Client Queries and Requests:
    • Addressing questions regarding licenses, invoices, and other matters.
  • Generating Certificates of Insurance for Clients:
    • Involves reaching out to the insurance agent.
  • Managing Insurance Renewals for Crimson IT.
  • Helping in Monthly Billing:
    • Sending down payment invoices and final invoices for projects and tickets.
  • HIPAA and Anti-Sexual Harassment Prevention Trainings:
    • Ensuring everyone is up to date with the trainings.
  • Responding to Requests and Queries from Helpdesk (HD).
  • Document Management and Data Entry:
    • Ensuring all records are updated.
  • Sending Reports to Clients.
    • List of users for their licenses, computer counts, and all other data requested by the client
  • Coordinating Various Activities and Meetings:
    • Both internally and externally.
  • Investigating Tickets and Resolving Issues:
    • Addressing issues raised by clients.
  • Managing Renewals for Software and Services:
    • For both Company and clients (Microsoft, Meraki, etc.).
  • Addressing Other Internal and External Requests.

Required profile

Experience

Level of experience: Mid-level (2-5 years)
Industry :
Human Resources, Staffing & Recruiting
Spoken language(s):
English
Check out the description to know which languages are mandatory.

Hard Skills

Sexual Harassment AwarenessDocument ManagementBusiness CommunicationData EntryBilling SystemsInsurance PoliciesProcurementReport Generators

Other Skills

  • Problem Solving
  • Time Management
  • Team Management
  • Organizational Skills
Are you interested?

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