Sponsored Programs Specialist

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The department of Psychiatry has an exciting opportunity for a full-time Sponsored Programs Specialist. The Sponsored Programs Specialist monitors, supports, and evaluates grant activities within the assigned department to ensure compliance with applicable guidelines, rules, and regulations.

CORE FUNCTIONS

• Monitors sponsored accounts for problem expenditures and compliance issues including follow-up with departmental and sponsoring agency personnel. 
• Resolves expenditure issues, including discrepancies and overdrafts.
• Analyzes information on sponsored awarded accounts, researches the accounting system, and contacts departmental administrators to solve issues.
• Requests additional information and approves or denies the following HR transactions as they relate to the impact to sponsored accounts: new hires, account changes, overload payments, and other HR transactions.
• Approves or denies payroll journal entries and non-payroll transactions affecting sponsored accounts.
• Works with the awarded amount and approved agency budget to set up account budgets.
• Interprets regulations and assists department administrators in understanding sponsored programs requirements.
• Prepares sponsored accounts for transmittal to the financial section of sponsored programs, account closing, upon award termination.
• Ensures the release of unobligated funds on purchase orders.
• Adheres to University and unit-level policies and procedures and safeguards University assets.

Department Specific Functions

• Serve as a liaison between department faculty and the central Office of Research Administration
• Maintain research administration education regarding Federal rules, regulations and compliance
• Maintain up to date regarding the University’s contacts, general business practices and standard operating procedures
• Perform all research Post Award activities, including but not limited to:
• Reconcile grant accounts on a regular basis, as agreed on with supervision
• Perform critical analysis of grant spending trends, using existing reconciliation templates
• Send invoices to sponsors for clinical trial agreements on a regular basis, using our existing research participant tracking software
• Generate Purchase Orders for research teams, as needed, using our existing financial software
• Monitor payment of all inbound and outbound invoices
• Generate and monitor spending for outbound subaward agreements
• Assist faculty with submission and track required reporting by sponsors
• Perform grant closeout activities
• Maintain effort distribution sheets in real time
• Assist the Pre Award coordinator with these activities, including but not limited to:
• Create proposal budgets, using existing budget templates
• Assist faculty and organize proposals for submission
• Enter proposals and all components in our existing proposal software
• Assist the faculty with all research related questions and concerns
• Maintain electronic grant folders in an orderly fashion
• Update several logs on a regular basis

This list of duties and responsibilities is not intended to be all-inclusive and may be expanded to include other duties or responsibilities as necessary.

CORE QUALIFICATIONS

• Bachelor’s degree in relevant field
• Minimum 1 year of relevant experience
• Bi-lingual preferred
• Incumbent must have the ability and set up to mostly work from home. 
• Incumbent might be asked to attend meetings at the work site

Knowledge, Skills and Attitudes:

• Skill in completing assignments accurately and with attention to detail.
• Ability to analyze, organize and prioritize work under pressure while meeting deadlines.
• Ability to process and handle confidential information with discretion.
• Ability to work evenings, nights, and weekends as necessary.
• Commitment to the University’s core values.
• Ability to work independently and/or in a collaborative environment.

Any appropriate combination of relevant education, experience and/or certifications may be considered.

The University of Miami offers competitive salaries and a comprehensive benefits package including medical, dental, tuition remission and more.

UHealth-University of Miami Health System, South Florida's only university-based health system, provides leading-edge patient care powered by the ground breaking research and medical education at the Miller School of Medicine. As an academic medical center, we are proud to serve South Florida, Latin America and the Caribbean. Our physicians represent more than 100 specialties and sub-specialties, and have more than one million patient encounters each year. Our tradition of excellence has earned worldwide recognition for outstanding teaching, research and patient care. We're the challenge you've been looking for.

Patient safety is a top priority. As a result, during the Influenza ("the flu") season (September through April), the University Of Miami Miller School Of Medicine requires all employees who provide ongoing services to patients, work in a location (all Hospitals and clinics) where patient care is provided, or work in patient care or clinical care areas, to have an annual influenza vaccination. Failure to meet this requirement will result in rescinding or termination of employment.

The University of Miami is an Equal Opportunity Employer - Females/Minorities/Protected Veterans/Individuals with Disabilities are encouraged to apply. Applicants and employees are protected from discrimination based on certain categories protected by Federal law. Click here for additional information.

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