#132042 Research Financial Analyst/Fund Manager - Remote
Filing Deadline: Mon 9/23/2024
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Description
The UCSD Health Sciences organization encompasses 14 departments (12 clinical, 2 basic sciences), 2 professional schools (School of Medicine and Skaggs School of Pharmacy and Pharmaceutical Sciences), 2 hospitals, and various other programs and units all dedicated towards fulfilling the Health Sciences missions. As a top-ranking, future oriented organization, we offer challenging career opportunities in a fast-paced and innovative environment. The Vice Chancellor’s Office follows a progressive philosophy of career-path development for itsemployees.
The Research Service Core has been established as a new shared business service center to provide Health Sciences departments with efficient standardized Pre And Post award Extramural Research Fund Management support. The unit will build Systems, tools and training courses to support standardized and automated systems supporting research administration best practices. These new processes and operating guidelines are available to all VCHS departments; while staffing is provided on an opt-in basis for those departments in need or interested in innovative program changes. The unit is interfacing across multiple functional areas which include human resources, finance, and sponsored projects.
This unit will play a critical role in the success of the central service center model.
Under the general supervision of the Contracts & Grants Supervisor in the Research Service Core and with the overall leadership of the Research Service Core Sr. Director, the incumbent is responsible for providing comprehensive extramural funds financial analysis and complex fiscal management for multiple departments or divisions assigned to the analyst. The assignment will cover pre and post award and carry up to approximately $8 million in sponsored project funding sources. The assigned financial management portfolio involves multiple PI's, multiple funding sources (Federal, State, private grants including program projects; contracts, gifts, clinical trials, sub awards, fellowships, service agreements, and UC Foundation transfers). Will work with numerous different agencies to include, but not limited to NIH, DOD, AHA as well as state and county agencies and private funding. Will work with multiple international and domestic institutions and multiple sites (e.g. Scripps Research Institute and Rady Children's Hospital - San Diego). Will provide complex financial reporting and continuous analysis of revenue and expenditures. Primary client is the principle investigator and the analyst serves in the context of the department or division management. Analyst will have contact with Division Chiefs and Chairs. Establish new policies and procedures and revise existing procedures to meet changing needs. Provide forecasting for short and long term financial planning. Identify problem areas, formulate alternative solutions and make recommendations for a wide variety of financial and administrative issues. Utilize standardized procedures and automated systems to create a variety of complex internal reports and validation of data for management use. This position has the authority to make decisions with the PI regarding fiscal administration of all the projects.
Uses skills as a seasoned, experienced research administrator to independently develop and/or oversee research proposals, awards and/or transactions related to contract and grant management and maintains contract and grant records in compliance with institutional research sponsor policies. Works on awards of diverse scope where analysis of data requires thorough understanding of complex regulations. Completes and approves transactions for signature by manager or other authorized institutional official. Works on complex awards that may involve multiple investigators and/or multiple sub-awards. Guides less experienced staff. Central Role (CR): Is eligible for delegated signature authority (may vary by campus). Department Role (DR): Typically works on complex grants / contracts that require task budgets, option years, multiple investigators and multiple sub-awards.
Minimum Qualifications
- Seven years of related experience, education/training, OR a Bachelor’s degree in related area plus three years of related experience/training.
- Thorough understanding of research administration guidelines of Federal and non-Federal sponsors supporting research and educational activities, preferably in a university environment.
- Thorough knowledge of applicable compliance requirements related to use of human or animal subjects in research, financial conflict of interest, biosafety, etc.
- Ability to manage significant volume of transactions.
- Ability to perform complex financial analysis and customized reporting.
- Demonstrated competence in the use of spreadsheet and database software in financial analysis, fiscal management and financial reports. Demonstrated skill in using a variety of computer systems, including database, spreadsheet, word-processing, and Internet systems.
- Ability to maintain independent judgment; strong organization and communication skills; and a customer service focus across broad and diverse subject areas.
- Maintains current knowledge of compliance regulations in all areas of research administration.
- Demonstrated experience with the applications of principles and practices of financial management, fiscal planning and analysis; experience in principles and practices of fund accounting, cost analysis and audit procedures including UCSD Internal audit requirements.
- Demonstrated knowledge of University policies and procedures relating to contract and grants; and accounting. Ability to independently interpret, analyze, and implement appropriate policies in a given situation.
- Demonstrated experience analyzing expenditures, recognizing trends in order to support budget adjustments.
- Demonstrated experience in developing, producing and completing complex reports for various funding agencies; projecting multi-year expenditures and outcomes as they relate to individual projects, and the department as a whole; experience applying programmatic knowledge to coordinate financial aspects of award administration.
Preferred Qualifications
- Demonstrated experience with UCSD Personnel Payroll System (PPS) policies and procedures.
- Knowledge of University policies and procedures regarding purchasing, returned goods, travel, disbursement, inventory, and ability to work collaboratively with contacts involved in these processes.
- Demonstrated experience with UCSD on-line and web based accounting systems (IFIS, FinancialLink, etc.).
SPECIAL CONDITIONS
- Employment is subject to a criminal background check.
Pay Transparency Act
Annual Full Pay Range: $69,500 - $123,500 (will be prorated if the appointment percentage is less than 100%)
Hourly Equivalent: $33.29 - $59.15
Factors in determining the appropriate compensation for a role include experience, skills, knowledge, abilities, education, licensure and certifications, and other business and organizational needs. The Hiring Pay Scale referenced in the job posting is the budgeted salary or hourly range that the University reasonably expects to pay for this position. The Annual Full Pay Range may be broader than what the University anticipates to pay for this position, based on internal equity, budget, and collective bargaining agreements (when applicable).
If employed by the University of California, you will be required to comply with our Policy on Vaccination Programs, which may be amended or revised from time to time. Federal, state, or local public health directives may impose additional requirements.
If applicable, life-support certifications (BLS, NRP, ACLS, etc.) must include hands-on practice and in-person skills assessment; online-only certification is not acceptable.
UC San Diego Health Sciences is comprised of our School of Medicine, Skaggs School of Pharmacy and Pharmaceutical Sciences, The Herbert Wertheim School of Public Health and Human Longevity Science, and our Student Health and Well-Being Department. We have long been at the forefront of translational - or "bench-to-bedside" - research, transforming patient care through discovery and innovation leading to new drugs and technologies. Translational research is carried out every day in the hundreds of clinical trials of promising new therapies offered through UC San Diego Health, and in the drive of our researchers and clinician-scientists who are committed to having a significant impact on patient care. We invite you to join our team!
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