Accounts Receivable Clerk

We are seeking a detail-oriented and motivated Accounts Receivable Clerk to join our dynamic finance team. In this role, you will be responsible for managing and maintaining accurate records of all incoming payments, processing invoices, and ensuring timely collection of outstanding balances. 

If you are proactive, reliable, and thrive in a fast-paced environment, we would love to hear from you.

Key Responsibilities:

• Generate and issue accurate invoices to clients and customers based on sales orders, contracts, or other agreements. Ensure invoices are sent out in a timely manner and follow up on any discrepancies.
• Receive and record incoming payments, including checks, credit card transactions, and electronic transfers. Ensure all payments are accurately applied to the appropriate accounts.
• Reconcile customer accounts and statements to ensure that payments are correctly applied, and account balances are accurate. Investigate and resolve any discrepancies or issues with account balances.
• Communicate with customers to address questions about invoices, payment status, and account issues. Provide exceptional customer service and resolve any billing or payment disputes in a professional manner.
• Monitor and manage accounts receivable aging reports. Follow up on overdue accounts and coordinate collection efforts to reduce outstanding balances.
• Maintain accurate and up-to-date records of all accounts receivable transactions, including invoices, payments, and correspondence. Ensure that all records are filed correctly and are easily accessible.
• Prepare and assist in generating financial reports related to accounts receivable, such as aging reports, cash receipts reports, and monthly summaries. Provide insights into accounts receivable performance and cash flow.
• Review and assess customer credit applications and credit limits. Assist in determining creditworthiness and recommend appropriate credit terms based on customer payment history and financial stability.
• Ensure compliance with company policies, procedures, and relevant accounting regulations. Adhere to best practices for accounts receivable management and maintain internal controls.
• Work closely with other departments, such as sales and finance, to resolve billing issues, verify payment details, and support overall financial operations. Assist with month-end and year-end closing processes.

• An associate or bachelor's degree in accounting, finance, or a related field is preferred.
• Previous experience as an accounts receivable clerk or in a similar role with a solid understanding of accounts receivable processes and procedures. Experience with accounting software (e.g., QuickBooks, SAP) is advantageous.
• Proficiency in accounting software and Microsoft Office Suite (Excel, Word). Strong data entry skills with attention to detail.
• Strong organizational abilities with the capacity to manage multiple accounts, invoices, and payments efficiently.
• High attention to detail to ensure accuracy in invoicing, payment processing, and account reconciliation.
• Basic analytical skills to review account data, identify discrepancies, and provide insights into accounts receivable performance.
• Effective problem-solving skills to address and resolve billing issues, payment disputes, and account discrepancies.
• Flexibility to adapt to changing financial conditions, processes, and technology in a dynamic work environment.