Accounts Payable Clerk

We are looking for a meticulous and proactive Accounts Payable Clerk to join our finance team. This role involves processing invoices, managing vendor relationships, and ensuring timely payments while maintaining accurate records.

Key Responsibilities:

• Review, verify, and process incoming invoices from vendors and suppliers. Ensure that invoices are accurate, complete, and in accordance with company policies and contractual agreements.
• Prepare and process payments to vendors and suppliers through various methods, including checks, electronic transfers, and ACH payments. Ensure timely and accurate disbursement of funds.
• Reconcile accounts payable transactions with vendor statements and company records. Investigate and resolve any discrepancies or issues related to payments and account balances.
• Maintain positive relationships with vendors and suppliers. Address and resolve any issues related to invoicing, payments, or account inquiries in a professional and timely manner.
• Review and process employee expense reports, ensuring that all expenses are supported by proper documentation and comply with company policies. Reimburse employees for approved expenses.
• Maintain accurate and organized records of all account's payable transactions, including invoices, payment confirmations, and correspondence. Ensure that records are filed correctly and are easily accessible for future reference.
• Assist in generating financial reports related to accounts payable, such as aged payables reports, cash disbursement reports, and monthly summaries. Provide insights into accounts payable performance and cash flow.
• Ensure compliance with company policies, accounting standards, and relevant regulations. Adhere to internal controls and procedures to safeguard company assets and maintain accuracy in financial reporting.
• Assist with month-end closing activities by preparing necessary documentation, reconciling accounts payable records, and ensuring that all transactions are accurately recorded in the financial system.
• Identify opportunities for process improvements in accounts payable functions. Suggest and implement changes to enhance efficiency, accuracy, and overall effectiveness of the accounts payable process.

• An associate or bachelor's degree in accounting, finance, or a related field is preferred.
• Previous experience as an accounts payable clerk or in a similar role with a solid understanding of accounts payable processes and procedures.
• Experience with accounting software (e.g., QuickBooks, SAP) is advantageous.
• Proficiency in accounting software and Microsoft Office Suite (Excel, Word). Strong data entry skills with attention to detail.
• Strong organizational abilities with the capacity to manage multiple invoices, payments, and records efficiently.
• High attention to detail to ensure accuracy in invoice processing, payment disbursements, and account reconciliations.
• Solid customer service skills with the ability to manage vendor relationships and resolve issues related to invoicing and payments.
• Basic analytical skills to review account data, identify discrepancies, and provide insights into accounts payable performance.
• Effective problem-solving skills to address and resolve issues related to accounts payable and vendor payments.
• Flexibility to adapt to changing financial conditions, processes, and technology in a dynamic work environment.