Executive Assistant (Travel Coordinator)

We are looking for an energetic and experienced Executive Assistant who will help our clients with their daily operations, business, travel, and personal-related tasks. You will be working with an exciting organization of eager and young professionals who are hungry for growth and opportunities!

This is a great opportunity for someone who wants continuous learning and growth during their career. 

The Benefits

• Work From Home
• Performance, Attendance, and Referral Bonuses
• Paid Holidays and Time Offs
• Health Insurance Card

The Role

• Core Tasks: 
• Support 3 executives
• Booking travel/flights (50 cities tour, 200-400 flights in 2 months)
• Executive travel, meals, logistical planning, and support (US domestic travels only)
• Calendar management and coordination (scheduling / rescheduling meetings, time-zone management, etc.)
• Agenda management and meeting briefing (i.e. daily prep for meetings, key task reminders, pre-meeting notes)
• Send meeting reminders and notes to external partners (Fortune 100 companies)
• Paying small bills such as parking tickets and medical bills
• Assist with small tactical doc prep (create and polish 1-pagers and small decks) 
• Take meeting notes and create follow-up items
• Perform expense report administration/data entry
• Liaising between executives and teams and coordinating calendars
• Coordinating with vendors
• Doing local errands
• Assist with ad-hoc data entry tasks as needed

The Requirements

MUST-HAVE:

• 2+ years experience supporting multiple executives / C-level teammates
• 1+ years experience large booking travel/flights (US domestic travel)
• Strong experience in travel management
• Basic to intermediate Excel/Sheets experience
• Exceptional written and verbal English communication skills
• Familiarity with GMail and Slack for internal comms 
• Ability to work EST (8-5 or 9-6)

• Experience with Notion or similar tools for note-taking / basic project management
• Marketing management experience

Jumpstart your application by filling out our application form AND completing the video recording ahead of time!

Here's the link to our video recording for you to complete: Start your video recording here!

Do you already have a pre-recorded video? Include it in your portfolio, and we can review it instead! Make sure you've provided a brief summary about yourself, your work achievements, and why you're the next best hire! 

Completion of video recording helps us expedite the application process a few days earlier than expected!

We are looking for someone who wants to grow as part of a team. Ideal candidates desire to learn and grow, take on more responsibilities along the way. Join our team now!