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Executive Administrative Assistant - ZR_17744_JOB

Remote:

Full Remote

Contract:

Full time

Experience:

Mid-level (2-5 years)

Work from:

Australia

Offer summary

Qualifications:

Bachelor's degree in Business Administration, Minimum of 2 years as an executive assistant, Proficient in Microsoft Office Suite, Experience with CRM systems is a plus.

Key responsabilities:

Manage executive calendars and meetings
Act as primary point of contact for clients

BruntWork Human Resources, Staffing & Recruiting SME https://www.bruntworkcareers.co/

501 - 1000 Employees

See more BruntWork offers

Job description

This is a remote position.

This job post is open to Philippines residents only.

Work Schedule: Full-time, Monday - Friday. Flexible within client's business hours (the schedule could be a crossover between AU and US timezones)

Executive Assistant

The Executive Administrative Assistant provides comprehensive support to the executive team, combining traditional executive assistance with sales operations support. This role ensures efficient operations while managing client relations and departmental coordination.

Rewritten Responsibilities:

Executive Support:

Manage executive calendars, schedule meetings, and coordinate business activities.
Handle correspondence, including emails, letters, and phone calls.
Prepare and edit documents, reports, and presentations.
Arrange travel and accommodation for executives as needed.

Client Success Support:

Act as the primary point of contact for clients, responding to inquiries and resolving issues in a timely and professional manner.
Triage client concerns and requests, forwarding them to the appropriate departments and ensuring timely resolution.
Maintain accurate records of client interactions and communications.
Proactively identify and address potential client issues.
Collaborate with internal teams to ensure client satisfaction.

Administrative Sales Support:

Assist in the preparation and distribution of sales reports and presentations.
Maintain and update sales-related databases and filing systems.
Coordinate logistics for sales meetings, conferences, and client visits.
Act as a liaison between the sales team and other departments.

Other Responsibilities:

Process Improvement and Quality Assurance
Data Management and Reporting
General Office Management
Other tasks as assigned by the CEO

Requirements

Bachelor's degree in Business Administration or related field
Minimum of 2 years of experience in an executive assistant role, preferably with exposure to sales operations
Strong organizational and time management skills
Excellent written and verbal communication skills in English
Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook)
Experience with CRM systems (e.g., HubSpot) is a plus
Ability to handle confidential information with discretion
Strong attention to detail and problem-solving skills
Ability to work independently and prioritize tasks effectively
Candidate should have no other side hustles