Executive Assistant, Corporate business

We are looking for a highly skilled and experienced Executive Assistant to join our team!   This is a great opportunity for an experienced Executive Assistant who is development-minded and has keen understanding and willingness to execute her role by using both automation and AI in her/his work.  

EMPLOYMENT DETAILS:  

• Role: Executive Assistant  

• Start date: As soon as possible

• Employment: permanent position  

• Location: Helsinki & flexible remote work in Finland  

• Application period ends: 27.112024  

• For further information, please contact: the supervisor of this team Kirsi Kurki, Executive Assistant to CEO, +358 44 044 2696 or kirsi.kurki(at)dna.fi – best time to call is Wednesday to Friday between 14-16. I’m excited to discuss this role with you, so please feel free to give me a call!  

YOUR KEY JOB DESCRIPTION:  

As an Executive Assistant to the Senior Vice President in a corporate business environment, you play a pivotal role in ensuring the smooth operation of the management team of this department. Your responsibilities extend beyond traditional administrative tasks, encompassing a wide range of duties that support the SVP in achieving strategic business goals.  

In this role, you act as a key liaison between the SVP and various internal and external stakeholders, facilitating effective communication and collaboration. You are responsible for managing the SVP's schedule, coordinating meetings, and preparing comprehensive minutes and presentations. Your organizational skills and attention to detail ensure that the SVP is well-prepared for all engagements, allowing her to focus on high-level strategic initiatives.  

Overall, as an Executive Assistant to the SVP, you are an indispensable asset to the Corporate Business, ensuring that the B2B Management Leadership team operates seamlessly and achieves its objectives.  
  

Responsibilities:  

• Calendar Management: Proactively managing the SVP’s calendar and annual schedules of the customers and partners.  

• Meetings: Arranging management meetings, coordinating related preparations, and distributing and archiving meeting materials and executing meeting notes  

• Event Management: Organizing and coordinating events in Finland and Europe with effective execution  

• Executive Support: Handling administrative tasks such as invoices and travel claims with related documents and information  

• Communications: Maintaining smooth communication with internal and external stakeholders   

Preferred competence:   

• Educational Background: Bachelor’s degree in business administration or similar experience, 3-5 years of experience in an Executive Assistant role.   

• Excellent organizing skills with the ability to structure and prioritize proactively and efficiently  

• Strong problem-solving and communication skills  

• Collaborative working style, emotional intelligence, and ability to work independently  

• Excellent written and verbal communication skills in both English and Finnish  

• Superior level of integrity, professionalism, and confidentiality  

• Strong drive for continuous improvement and a determination to finalize tasks on time with a high-quality mindset and strong stress tolerance  

• Strong drive for personal development in several areas  

• Advanced technology skills, especially in MS Office and M365 applications, including Copilot and other AI tools  

• Ability to organize, prioritize, and complete work under time pressure  

• Ethical, trustworthy way to work with high integrity  

What We Offer:  

• Opportunity: Excellent opportunity to be part of DNA Plc’s Executive Assistant team with collaborative way of working  

• Environment: A multicultural and positive working environment in our Nordic business area  

• Tools: Professional and collaborative colleagues as well as modern tools to work with, enabling you to perform at your best  

• Flexibility: Flexibility to organize your work between office and remote, in a hybrid work culture. Some fixed office days per week are mandatory to succeed with this role and you office will be in Helsinki.  

• Facilities: New Headquarters in Ilmala with modern office environment  

• Development: We actively encourage learning and professional development and understand that the key focus areas under this role can bring great opportunities for career development. DNA’s one main goal is to be best place to work and learn.  

I have pleasure to talk to you about this role, please give me a call. Do not hesitate to have sparring with me about this role, I feel that you can also grow horizontally and this is really interesting, active and appreciated role in DNA.