Executive Assistant

About Catena:

At Catena, we redefine overseas hiring by cultivating Filipino talent. Our rigorous qualification program and exclusive upskilling opportunities pave the way for our candidates' prosperous future at no cost. We scout the brightest individuals, equip them with superior skills, and connect them with high-profile roles. Join us as a driven, ambitious individual and work directly with executives, evolving as their indispensable partners. Are you ready for this transformative challenge?

About the job:

Role: Executive Assistant

Work Schedule: Full Time | 40 hours per week | Monday to Friday | 9:00 AM - 5:00 PM Eastern Standard Timezone

Salary Range: $1,000 - $1,700 per month

About the client:

Our client is a leading B2B SaaS provider, specializing in delivering innovative and cutting-edge solutions for businesses in the digital technology industry.

About the role:

As Executive Assistant/Ops Associate, you will report directly to the Chief Executive Officer and Chief of Staff. You will use your skills in administrative excellence and operational acumen to enable smooth functioning of both executives on a regular basis.

Core Functions:

Tier 1:

• General Admin Support for CEO and COS: Providing efficient, proactive, and organized assistance in email, schedule, travel and task management to ensure smooth operations at the executive level.

Tier 2:

• Ops Support: Offering resourceful, adaptable, and collaborative assistance in maintaining data, processes, and systems, while also providing cross-functional support for various operational tasks such as invoicing and onboarding, among others.

Tier 3:

• Process Improvement: Spearheading innovative and strategic initiatives to enhance operational efficiency and effectiveness.
• Pattern Recognition in Ops Data: Analyzing data with keen attention to detail to identify patterns and trends crucial for operational decision-making.
• Research: Conducting thorough and resourceful investigations to support operational initiatives and decision-making processes.
• A/B Testing: Implementing and analyzing experiments to optimize operational processes and strategies.
• Reporting: Communicating insights effectively through clear data visualization and analysis to drive informed decision-making and strategy development.

Requirements

• A minimum of 3 years of experience as an Executive Assistant, ideally in a high-growth SaaS environment and with U.S.-based CEOs.
• Proficiency in Google Suite, MS Office (especially Excel), and familiarity with modern tech stacks such as HubSpot, Heap, Stripe, and Rippling.
• Strong capabilities in managing and analyzing data using spreadsheets and various analytical tools.
• Excellent communication skills, both in writing and verbally, with a meticulous eye for detail.
• Demonstrated ability in multitasking, time management, and organizational excellence.
• Positive, adaptable, and proactive mindset, thriving in a fast-paced and evolving environment.
• A unique blend of administrative and operational skills, akin to an operations associate/analyst.

Benefits

This is how we will WOW you:

• Culture: Emphasis on fostering an open and collaborative team environment, where individuals are encouraged to share ideas, collaborate on projects, and support each other's professional growth and success.
• Growth: Providing avenues for skills and career development.
• Remote: This is a permanent work from home role.
• Holiday: US holiday adherence, ensuring healthy work-life balance.

Excited about a challenge? If you've got the skills and passion to make waves, don't wait any longer - hit that "APPLY FOR THIS JOB" button now. Your path to a rewarding future starts here. Ready to dive in and make a difference? 🚀