Payroll/Billing Specialist 2 - 18917827244

Position                           : Payroll/Billing Specialist 1

Working Hours           : M-F, 9AM - 5PM EST (9PM - 5AM PHT)

Holidays                     : TBD

Salary Range                        : $900 - $1,500 per month

About the Company

The company's network is the world's leading provider of personalized in-home care services. We have over 1,100 independently owned and operated franchise offices worldwide that employ compassionate CAREGivers who share our dedication to enhancing the lives of aging adults and their families. Services span the care continuum, from companionship and personal care to specialized Alzheimer's care and hospice support.

Caring for others is part of our DNA, and that includes caring for your career. The company network provides best-in-class training, education, and opportunities for career advancement. It also offers you the opportunity to be part of a supportive family-like culture where you're encouraged to talk with your local office for support, share stories, and seek guidance.

About the job

We are seeking a meticulous and detail-oriented Payroll/Billing Specialist who is proficient in utilizing ADP Workforce Now and QuickBooks. Experience with WellSky (ClearCare) platforms would be a plus. This individual will play a crucial role in ensuring accurate and timely payroll processing and billing operations within our organization. The ideal candidate should possess strong analytical skills, a keen eye for detail, and a commitment to maintaining the highest standards of accuracy and efficiency.

Main Responsibilities

1. Payroll Processing:

• Manage end-to-end payroll processing utilizing ADP Workforce Now.
• Ensure accurate calculation and timely distribution of employee salaries,
• bonuses, commissions, and other compensations.
• Verify timekeeping records and resolve any discrepancies in a prompt manner.
• Collaborate with HR and finance teams to ensure compliance with company
• policies and regulatory requirements.

2. Billing Operations:

• Utilize WellSky (ClearCare) platform to generate invoices for services rendered to
• clients.
• Export billing information into Quickbooks.
• Review billing data for accuracy and completeness, addressing any
• discrepancies or issues.
• Coordinate with relevant departments to ensure timely submission and
• processing of invoices.
• Conduct regular audits to ensure billing accuracy and compliance with
• contractual agreements.

3. Data Management and Reporting:

• Maintain accurate employee records, including payroll deductions, tax withholdings, and benefits contributions.
• Generate payroll and billing reports as needed, providing insights and analysis to support decision-making processes.
• Monitor key performance indicators (KPIs) related to payroll and billing efficiency, identifying areas for improvement and implementing solutions.

4. Compliance and Documentation:

• Stay abreast of federal, state, and local regulations governing payroll and billing practices.
• Ensure compliance with tax laws, wage regulations, and industry standards.
• Maintain thorough documentation of payroll and billing processes, procedures, and transactions.

5. Communication and Collaboration:

• Serve as a point of contact for payroll and billing inquiries from employees, clients, and external stakeholders.
• Collaborate closely with cross-functional teams, including HR, finance, and operations, to address issues and streamline processes.
• Provide training and support to staff members on payroll and billing-related matters as needed.

Tools to use 

• ADP Workforce Now
• QuickBooks
• WellSky (ClearCare)
• Google Workspace
• Office 365

Why Join Us:

• Opportunity to make a meaningful impact by ensuring accurate and efficient payroll processing and billing operations.
• Collaborative and supportive work environment where your contributions are valued and recognized.
• Competitive salary and benefits package, including healthcare coverage, retirement savings plan, and professional development opportunities.
• Chance to work with cutting-edge technologies and platforms in a dynamic and evolving industry.
• If you are a detail-oriented professional with a passion for accuracy and efficiency in payroll and billing processes, we encourage you to apply and join our team!

Requirements

• Must have at least 3-5 years of experience in the similar field/ role.
• Bachelor’s degree in Accounting, Finance, Business Administration, or related field preferred.
• Proven experience in payroll processing and billing operations, preferably in a
• healthcare or service-oriented industry.
• Proficiency in using Quickbooks & Excel is essential.
• Proficiency in using ADP Workforce Now is highly desired but not a requirement.
• Experience with the WellSky (ClearCare) platform is a plus.
• Strong understanding of payroll regulations, tax laws, and compliance requirements.
• Excellent attention to detail and accuracy in data entry and calculations.
• Exceptional organizational and time-management skills, with the ability to prioritize tasks effectively.
• Excellent communication and interpersonal skills, with a customer service-oriented approach.
• Ability to work independently with minimal supervision and as part of a team.