P1 - Executive Assistant (FT) at WeAssist.io

Hiring: Executive Assistant - Remote - $9.60k - $14.40k/year

About WeAssist:
WeAssist, founded by Reef Colman just four years ago, is nothing like other staffing agencies; we're a dynamic recruiting firm dedicated to creating equally advantageous opportunities in the world of business. With a team of over 50 members, we bridge the gap between American companies seeking quality talent and skilled professionals around the globe in need of reputable and stable employers. What sets us apart is our unwavering commitment to our people, offering comprehensive benefits, skill development, personal growth, community involvement, prizes, and a commitment to making a positive impact by supporting initiatives like building schools, feeding the homeless, and advancing education. Join us at WeAssist, where outsourced professionals thrive!

About the company we are hiring for:
WeAssist's internal team embodies a vibrant culture focused on growth, empowerment, and fostering meaningful connections. With a fully established Filipino team of 16 dedicated individuals, we have successfully built a strong base of outsourced professionals for our clients, totaling 75 individuals. As we embark on expanding a new team in Central America, we are dedicated to nurturing a culture that encompasses the following values:

• Growth Focus: We continuously aim to improve divisional outcomes through direct feedback, fostering personal and professional growth.
• Strong Communication: Gossip-free, our interactions thrive on honest, direct communication, cultivating a transparent and supportive workplace.
• Speed and Results: Operating urgently, we prioritize progress over perfection, ensuring exceptional results for loyal, satisfied clients.
• Enjoying the Process: Balancing dedication with enjoyment, we value work-life balance, laughter, and shared moments of joy within our team.
• Commitment to Helping Others: Genuine care defines our support for candidates, clients, and team, aiming to nurture fulfilling professional journeys.
• Prosperity: We exceed expectations, delivering unparalleled results and experiences, fostering success for our team and their families.

Mission of Executive Assistant:
As the Executive Assistant to the CEO/COO, your mission is to seamlessly orchestrate the intricate balance between their professional and personal lives. Serving as their invaluable right-hand person, you will play a pivotal role in optimizing their efficiency, enabling them to focus on strategic initiatives and critical decision-making. In a fast-paced environment where both executives are constantly on the move, your exceptional organizational skills and proactive approach will guarantee seamless coordination of schedules, travel, and communications for both executives, contributing to the overall success of the leadership team and fostering a collaborative work environment.

Your responsibilities include:

• Travel Coordination: Plan and organize executive travel, including flights, accommodations, and documentation.
• Calendar Management: Coordinate and manage the executive's schedule, accounting for time zones and travel.
• Personal Appointments and Projects: Manage personal appointments and assist with various personal projects for the executives.
• Email Management: Handle and organize email correspondence, ensuring timely responses and efficient communication.
• Communication Management: Act as a liaison, managing emails, calls, and messages while prioritizing urgent matters.
• Document Management: Organize and maintain essential documents, handling sensitive information with confidentiality.
• Expense Management: Track and manage personal and professional expenses, ensuring accurate documentation.
• Personal Shopping and Errands: Assist with personal shopping, gift procurement, and day-to-day tasks.
• Tech Support: Provide technical support for devices and communication tools during travel, troubleshooting issues.
• Emergency Preparedness: Develop and maintain emergency protocols, staying informed about the executive's location and safety concerns.
• Event Planning: Organize personal events, gatherings, or celebrations, both family-related and professional.

This is a good fit for you if:

• You have great English communication skills, both written and oral.
• You are highly organized.
• You are proactive.
• You are discreet and confidential.
• You are tech-savvy.
• You are adaptable.
• You are a strong communicator.
• You are solution-oriented.
• You are resourceful.
• You are personable.
• You are dedicated.

This is NOT a good fit for you if:

• You are not hungry to win
• You do not speak great English
• You are not open to a lot of feedback and coaching
• You don’t have access to strong wifi and tech
• You are not detail-oriented.
• You are not a strategic thinker.
• You are not a proactive problem-solver.
• You are not a team player.
• You are not resilient.
• You are not a clear communicator.
• You are not self-motivated.

Perks:

• Health insurance
• Dental insurance
• Mental health insurance
• Great starting salary
• Growth opportunity
• Prizes and bonuses
• Vacation leave and time off

Specifics:

• Time
  • Full Time, PST Time zone
    • Be available during business hours to communicate responsively with your direct supervisor and teammates
  • This is a remote position so you can have the freedom to work from anywhere

• Miscellaneous
  • Dress Code:
    • Casual professional attire on meetings
  • Professional setup
    • Clean background
    • Good camera
    • Good microphone
    • Strong wifi

Expectations for Performance:

In your first 30 days on the job:

Here's an outline of what you can expect in your first 30 days on the job as an Executive Assistant:

First 30 days:

• Daily 1-on-1 meetings with CEO/COO to provide personalized guidance and support during your initial onboarding phase.

Throughout your first 30 days, you will be provided with the necessary support and resources to excel in your role. You'll find our work environment to be dynamic, collaborative, and filled with opportunities for strategic thinking and development. Your successful integration into the team and contribution to our global recruitment initiatives are our primary objectives, and this onboarding process is tailored to ensure that your transition is seamless and productive.

Qualifications:

• Excellent communication skills in English, both written and oral.
• Proven experience as an Executive Assistant or in a similar role supporting C-level executives.
• Exceptional organizational and time-management skills.
• Proficiency in using office software and communication tools.
• Flexibility to adapt to changing priorities, travel schedules, and unexpected challenges with a proactive and solution-oriented approach.
• Strong problem-solving capabilities, anticipating potential issues and providing effective solutions.
• Meticulous attention to detail to ensure accuracy in travel arrangements, scheduling, and documentation.
• A proactive mindset with the ability to take initiative, anticipate needs, and act autonomously when required.