Administrative Assistant

DESCRIPTION:

Administrative Assistant: Banking Client. This is a contract role, onsite NYC. Fridays can be work from home days. $35/hr plus benefits.

Our banking client seeks a detail-oriented Administrative Assistant to support multiple officers and associates in a fast-paced environment. Team player will serve as floater/back up assistant to the department and collaborate/coordinate with administrative team as requested.

Responsibilities:

Coordinate travel arrangements for senior staff including but not limited to ground transportation, flights, hotel accommodations, etc.

Process timely and detailed expense reports via concur for employee reimbursement.  Contact venues for lost or missing receipts as needed, follow up with expense processing on status of payments

Schedule and coordinate meetings via outlook, provide officer’s availability as requested.  Organize guest passes, catering, etc. if needed

Answer, screen, and route telephone calls; respond to inquiries from internal and external clients and liaise with senior level individuals 

Communicate Firm policies/procedures to officers and associates regarding client entertainment

Manage general office needs such as ordering supplies and mail distribution as requested.

Requirements:

Extensive experience with Concur

Five years’ experience as an administrative assistant in finance industry preferred

Knowledgeable of Microsoft Office applications, especially Outlook, Word and Excel

Excellent verbal communication and telephone skills

Detail-oriented, personable with a consistent positive attitude

Ability to work in a team environment and handle multiple tasks with little or no supervision

Familiarity with a corporate office environment in terms of professionalism, etiquette, dress

Utilizes good judgement and discretion, maintains the highest level of confidentiality.