Hotel Stores Manager

Position Summary:

We are on the hunt for Hotel Stores Managers to oversee Hotel Stores operation consisting of approximately 8 Officers/crew.

Responsible for overall Hotel Stores operation; oversee overall ordering, receiving, issuing and maintenance of stocks required for use in the Hotel areas on board.

• Responsible for overall loading of all Hotel Inventory items on time, stored and secured
• Ensure all orders are sent on schedule base on lead time and vendors requirement
• Offload Cargo/manifest on Main Port; responsible for completing proper Custom forms; send to shore side logistics for all offloading cargo, additional hard copies required; offload all items for Custom inspection
• Communicate with shore side Purchasing regarding orders and item implementation

Job Responsibilities:

• Finalize MMS receiving for any discrepancy
• Send all shore side reports for follow-up
• Follow-up on missing Vendor/ Items during loading day
• Communicate with shore side logistics for any Custom related issues in regards with cargo offloading manifest
• Monitor pick-up times for all departments
• Ensure all orders are sent on schedule base on lead time and vendors requirement
• Ensure SAP Ordering; provide approval of all General Supply orders; assist in placing external orders
• Maintain correct type/amount of stocks on board to stock levels in accordance with current usage and policies
• Ensure quantities and quality of supplier deliveries match requested specifications
• Monitor Hotel Stores areas maintenance and cleaning schedules to keep them within current USPH regulations
• Follow all USDA regulations
• Maintain and have documents pertaining to Hotel Stores accounts, HACCP, and USPH checks and controls available for auditing
• Follow-up any maintenance report for repair including Electric Pallet Jack
• See that hazardous materials are used and stored properly in operations under their control, including regular inventory and availability of MSDS
• Maintain Operating Guidelines and OJT material for areas of responsibility and revise as necessary
• Coordinate monthly stock counts (operating equipment)
• Follow-up weekly inventory count for all Hotel Stores inventory items
• Update MMS/ Fidelio template for new items
• Update Revise/ MMS pick-up schedules
• Responsible for Offload/loading operation
• Facilitate department meetings
• Provide leadership for all direct reports; Responsibilities include, but are not limited to:
• • Managing personnel files
  • Conducting performance reviews, including discipline as needed
  • Ensuring Project Onboard compliance
  • Monitoring STAR, while making necessary corrections
  • Onboard training, new hire and ongoing
  • Succession planning
  • Crew recognition and communication

Key requirements:

• Minimum age for all applicants is 21 years.
• Must have clear criminal record.
• Must not be on any chronic medication and have clear medical history.
• Minimum three years’ experience in high volume Food Service Management, Inventory control and/or Warehouse Operation.
• CDC vessel sanitation program certificate or equivalent degree.
• College education or equivalent industry experience preferred.
• Ship experience required.
• Experience in Provisioning/ Warehouse and Inventory is a plus.
• Technical and functional understanding of the ship-based food and Hotel operation.
• Ability to calculate and control cost potentials/projections and understand the impact on budget.
• Must be able to manage heavy/ physical work and stressful conditions (i.e. Loading period).
• Able to work and manage a team in unpredictable weather condition.
• Able to drive or operate Electric Pallet Jack and Forklift.
• Computer proficiency in Windows Office programs required; Knowledge of MMS is a plus.
• Knowledge handling sensitive food items.
• Good communication/people skills due to interaction with shipboard and shoreside departments.
• Ability to work with little supervision.