Personal Assistant - 12 month FTC

Job Introduction

Sodexo Live! are seeking a dynamic, highly competent Personal Assistant based in London or the home counties to support our board of Directors within this exciting and highly supportive segment.

You will be a crucial member of our awesome PA Hub team, responsible for providing efficient, effective and professional administrative support services to our Directors. Your focus will be on ensuring administration tasks are completed within agreed timescales and in an accurate manner; you will also ensure documents produced are to a high standard containing all required information. Coordinating diaries and travel will be key.

This role is home based with travel to UK venues when needed; flexibility will therefore be required. It would ideally suit a dynamic, versatile PA with a good understanding of confidentiality, a highly organised approach to your work and a positive, can-do attitude. Excellent communication skills are essential as you will be liaising with a broad range of stakeholders.

At Sodexo Live! we are experience makers and food fanatics. Our experiences are unique, and so are our people. Bring personality, your background and your desire for delighting others. In return we’ll give you all you need to thrive. Join us and Be part of something greater. **

Main Responsibilities**

What you'll do:

• Proactive and efficient diary management for the Directors
• Drive executive delivery by monitoring e-mails and proactively action as agreed, ensuring deadlines are met by Directors and outstanding actions followed up.
• Organise meetings, ensuring that the Directors are prepared for all meetings with papers/packs etc. Attend and support as requested.
• Arrange extensive travel including flights, accommodation, car hire, meeting rooms etc. for the Directors. Understand and comply with UK and Group travel policy where appropriate and ensure cost-effective utilisation of the travel budget.
• The provision of administrative expertise, managing all forms of correspondence such as post, email and taking minutes and dictation in meetings for recording and communication purposes.
• Produce and update Excel spreadsheets and Power Point presentations as required.
• Accountable for organising all meetings on/off site in addition to client entertaining and events.
• Responsible for the management of electronic and paper files.
• SAP Management – raising/processing of invoices and chasing outstanding payments.
• Complete Directors administration e.g., monthly mileage, collation of executive team holiday, expenses for Directors and action via Condeco system.
• Maintain strict confidentiality on work undertaken on behalf of Directors.
• Support the PA Hub Manager with administrative tasks and project work.
• Undertake other tasks as requested by Directors or PA Hub Manager.

For a full list of responsibilities please view the attached job description **

The Ideal Candidate**

Essential

What you bring

• Previous Executive Administration experience
• Competent with Microsoft office applications (including Outlook, Word, Excel, Publisher & PowerPoint)
• Good numerical and verbal skills.
• Excellent communication, organisational and administration skills, including editing skills.
• Outstanding attention to detail
• Ability to multitask and thrive in a fast-paced environment.
• Have worked in an environment where confidentiality is important.
• Ability to be resilient and adaptable.
• Good standard of general education
• Ability to work both independently and as part of a team.

Desirable

• Proven experience within a similar role, experience of working with an extremely busy team with very high standards would be useful.

What We Offer

to £32,000pa + excellent benefits

Working With Sodexo Live! Is More Than a Job; It’s a Chance To Be Part Of Something Greater. You’ll Belong In a Company And Team That Values You For You; You’ll Act With Purpose And Have An Impact Through Your Everyday Actions; And You’ll Be Able To Thrive In Your Own Way. In Addition, We Offer

• Flexible and dynamic work environment
• Competitive compensation
• Access to ongoing training and development programs
• Countless opportunities to grow within the company
• Full training

We also offer Sodexo Discounts site promoting discounted mobile phone tariffs, savings across restaurant chains and days out, where you and your family can save money on everything from your weekly food shop to the latest cinema blockbuster and much more! **

Ready to be part of something greater? Apply today!**

Attached documents

• Sodexo Benefits Reward Guide.pdf
• JD - PA - Sodexo Live! UKI Feb 2024 for advert.pdf