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Virtual Secretary / Assistant

Remote:

Full Remote

Contract:

Full time

Work from:

United Kingdom

Offer summary

Qualifications:

High school diploma or equivalent; Associate or Bachelor's degree preferred, Proficient in Microsoft Office Suite, Google Docs, and other technology tools, Excellent verbal and written communication skills, Strong customer service and presentation skills, with knowledge of computer systems.

Key responsabilities:

Organize files, answer calls and emails, prepare presentations and manage social media
Manage expenses, schedule meetings, arrange travel itineraries and payments
Update records, prepare reports, and create purchase orders
Handle confidential employer and client information, transcribe meetings, and offer customer service

Global Village Worker Human Resources, Staffing & Recruiting Startup https://globalvillageworker.com/

11 - 50 Employees

See more Global Village Worker offers

Job description

Job Summary

We are looking for a responsible and resourceful virtual assistant to join our team. Working remotely, you will organize and update files, answer calls and emails, and assist in creating presentations and sales materials. The ideal candidate should be tech-savvy, able to communicate through multiple channels, and super organized. You will also be responsible for arranging travel itineraries, flights, and rooms, as well as tracking and managing expenses and payments.

Duties and Responsibilities

Answer and direct phone calls; organize correspondence and answer emails
Prepare and organize databases and reports
Manage social media accounts and replies
Handle confidential employer and client information
Take notes or transcribe meetings
Schedule meetings and arrange employer’s calendar; schedule meeting spaces and conference rooms
Arrange payments for vendors, travel, and sales expenses
Create purchase orders and track and manage payments
Present excellent customer-service skills to customers and clients
Manage filing systems, update records, and organize documentation
Prepare and create PowerPoint presentations and materials as needed; research materials and sources for presentations

Requirements and Qualifications

High school diploma or equivalent; Associate or Bachelor’s degree preferred
Proficient computer skills, including Microsoft Office Suite (Word, PowerPoint, and Excel)
Experience with Google Docs, cloud services, and other technology tools
Knowledgeable in technology to communicate via computer, smartphone, or text
Highly organized and able to multitask and work well with fast-paced directions and instructions
Able to manage time effectively and efficiently
Able to organize and manage large amounts of files, tasks, schedules, and information
Self-directed and able to work without supervision
Excellent verbal and written communication skills
Strong customer service and presentation skills
Able to work nights, weekends, extended hours, and holidays as needed
Two years’ previous experience handling assistant or administrative responsibilities, or experience in customer service or related field preferred