Executive Administrative Assistant (Remote)
Job description
Your missions
The Executive Administrative Assistant will work closely with the IT Vendor Manager. This position will be involved in processing many of the IT documents relating to software/hardware and consulting. This position will help track and reconcile IT expenditures as well as follow the procedure to process IT invoices.This is not exclusively an essential onsite role but will require some onsite attendance. (offsite/hybrid/remote)Schedule: Monday - Friday 8:00a.m. to 5:00p.m.
ResponsibilitiesMust be able to
- Support IT Vendor Management with document processing and other duties as assigned
- Process vendor documents (NDAs, MSAs, SOWs, Invoices)
- Verify and process invoices using DocuSign
- Update documents as needed (data entry into excel and smartsheet for invoices and purchase requisitions)
- File documents electronically (adding documents to FileNet)
- Assist with IT travel reservations and onsite support setting up meeting rooms, group events, etc.
- Demonstrate attention to detail, customer/client focus, ethical conduct, initiative, manage execution, personal effectiveness/credibility, positive attitude, be professional
Nothing in this job description restricts managements right to assign or reassign duties and responsibilities to this job at any time.Required Knowledge, Skills, and Experience
- High school diploma
- Strong project and process management skills, with the ability to handle a wide range of tasks
- Proficiency in Microsoft Office, including Outlook, Excel, PowerPoint, Word and DocuSign
- Experience in managing emails, calendars, and schedules
- Excellent communication and interpersonal skills
- High attention to detail
Other duties as assigned including but not limited to possible reallocation of efforts to other organizations per business need and management request.Minimum/Essential Qualifications:
- Excellent communicator both verbal and written
- Must demonstrate strong work ethic, detail oriented, flexible, and resolve situations and assist in finding answers or solutions
Required profile
Experience
Soft Skills
- Ethical Behavior
- Attention to Detail
- Initiative
- Positive Attitude
- Professionalism
- Excellent Communication
- Interpersonal Skills
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