Sr. Finance Systems Administrator - Research (Remote)

Job Overview

The position is responsible for the day-to-day financial system operations of research and special funds. Assists the to ensure the on-going operational and informational integrity of the research ledger, sub-ledgers, reporting portal, as well as other research specific applications, reports, databases, and processes.  Maintains the research and special funds financial system reporting structure. Performs research financial system related functions, including period closing, structure maintenance, file uploads, system transaction posting, activity system setup and closeout, burden and commitment processing, standard report generation, labor distribution processing, effort calculation and certification report, and report attribute assignment. Assists in the on-going development and enhancement of the research financial systems functionality.

Job Description

*THIS POSITION IS FULLY REMOTE

Minimum Qualifications:

1. Bachelor’s degree in Computer Information Systems, Accounting/Business

2. Three (3) years of financial systems experience

3. Progressive experience in Financial Systems (GL, AP, AR, Cash Management).

Preferred Qualifications:

1. Previous research financial administrator experience in in Enterprise-Wide software i.e., Lawson, PeopleSoft, or Workday

Duties and Responsibilities: The duties and responsibilities listed below are intended to describe the general nature of work and are not intended to be an all-inclusive list.  Other duties and responsibilities may be assigned.

1. Maintains daily research financial systems and implements system changes.

2. Serves as the department contact for research financial system issues and questions.

3. Collaborates with IT, Finance, and Finance Systems as well as third parties to complete both daily and project related work.

4. Troubleshoots issues as necessary and escalates items appropriately.

5. Coordinates, tests, assesses, and assists in the deployment of new functions and features.

6. Assists and supports the Finance team with monthly close processes/procedures.

7. Identifies and provides new enhancements that streamline processes and promote process efficiencies.

8. Develops and maintains financial system user procedure documentation.

9. Prioritizes, coordinates, and organizes work to meet deadlines.

10. Performs research financial system functions to ensure data completeness and accuracy to meet all internal and external reporting requirements.

11. Maintains research financial systems structures such as chart of accounts, reporting structures, burdens, commitment processing, smart notifications, activity status, data access, and business rules.

12. Performs setup and maintenance in the research ledger and sub-ledgers of all new and revised research and special funds activities, updates including but not limited to award profile, budget, codes, attribute assignments, burdens, periods of performance, status, cost sharing parameters, award deliverables, and billing and revenue parameters.

13. Troubleshoots and resolves end user technical issues, functioning as the contact for research and special funds specific issues related to financial systems.

14. Provides technical support to the manager in the on-going development and enhancement of research financial system functionality for more effective utilization of technology resources.

15. Processes all labor distribution changes, both prospective and retroactive, for research and special funds activities

16. Runs system generated transactions to create labor commitments for research and special fund activities.

17. Completes system subcontract purchase order setup as required to accurately report subcontract research commitments.

18. Processes journal entry and manual commitments to record capital procured from research and special funds.

19. Prepares and posts bi-weekly fringe benefit burdens to research and special fund activities from hospital payroll data.

20. Prepares and posts monthly fringe benefit and indirect recovery general ledger accruals from hospital payroll data.

21. Performs system uploads for closing of labor distribution and labor cost transfer processing.

21. Notifies necessary parties of confirmation of new or revised activity setup on the research ledger and sub-ledgers.

22. Performs period closing jobs of the financial system reporting portal to publish monthly reporting of research and special funds.

23. Maintains the system reporting portal end user access for research and special funds.

24. Runs various financial system reports as requested.

25. Assists in developing and conducting on-going research financial system ledger, sub-ledger training for research end users as necessary.

26. Exports financial system data to prepare management level financial reporting as needed.

Physical Requirements:

1. Must be able to comply with requirements for remote work

2. Will require work at a location off-site

Skills & Abilities:

1. Ability to work independently and as part of a team, self- motivation, adaptability and a positive attitude.

2. Strong analytical and problem-solving skills.

3. Strong computer skills, including the use of accounting and management systems, Microsoft Office (emphasis on Excel and Word).

4. Ability to adapt to changing business needs and requirements.

5. Experience troubleshooting and resolving both user and system related issues.

6. Excellent communication (oral and written) and attention to detail.

7. Individual must demonstrate a proven ability to perform all financial system administrative components of the position to a high level.