Subcontracts Administrator - INDOPACOM

Overview

Will administer subcontracts for various Vectrus Programs within the CONUS region which may involve both foreign and domestic subcontractors. This position will execute and administer various types of Subcontracts and Purchase Orders (POs) through close-out, ensuring compliance with corporate policies and procedures, legal guidelines, FAR/DFARS clauses, and customer requirements. Work on complex subcontract matters in both domestic and contingency locations and provides Program Management with contractual guidance while exercising sound ethical and professional judgment within a broadly defined best practice and written policy structure. Responsible for protecting the legal and financial interest of Vectrus Systems Corporation during all discussions and interactions with customers and suppliers. Drafts Request for Proposals, develops source selection criteria, analyzes cost/price data to determine price reasonableness, leads negotiation efforts with subcontractors, and reviews and interprets clauses, formal amendments, agreements and legal documents. Supports all internal and external audits, and provides program support to both internal and external customers. Operates under the functional guidance of Supply Chain organization and Corporate Purchasing Manual, while coordinating closely with other functional departments. **

Responsibilities**

• Performs a full range of subcontract activities associated with the administration of subcontracts.
• Qualifies suppliers, issues RFP’s, evaluates proposals, documents cost and/or price analysis, executes subcontracts incorporating clauses, terms and conditions, technical specifications, statements of work and other certification and representations, and maintains compliant subcontract files in accordance with established procedures and FAR guidelines.
• Majority of the subcontracts are for construction projects but may include other types of subcontracts.
• Monitors subcontractor performance to ensure that all contract terms and conditions are met while adhering to cost/schedule and mission requirements.
• Documents subcontractor performance using the Vectrus Subcontract Past Performance Rating System – SPPRS.
• Uses judgment to interpret internal and external issues and develop best practices.
• Makes recommendations to management on subcontract issues, and execution of subcontract documents.
• Drives innovation in acquisition strategy for responsible programs/subcontracts.
• Owns the subcontract content for responsible programs.
• Assists in coordination with other functional areas, CONUS locations and other Regional locations on matters related to subcontracting administration; compliance to Vectrus policies and procedures, and the Corporate Procurement Manual.
• Awards subcontract total value, authorizes funding, reviews and validates subcontractor invoices for payment monitor’s balance.
• Uses specialized knowledge to solve complex and unique problems.
• Provides subcontract support to the Business Development/Capture Team.
• Verifies and ensures Subcontract documentation is compliant to the Vectrus Corporate Procurement Manual, policies and procedures, and FAR/DFARS. Conducts reviews and preliminary audits of subcontract administration documentation.
• Performs other duties and special projects as assigned.

Qualifications

Minimum Qualifications

Education: One year related experience may be substituted for one year of education, if degree is required.

• BS/BA degree.

Certifications/Licenses:

• Must be able to complete the Vectrus Procurement and Government Contracts Certification within six months of hire. (Includes successful completion of one week of in-residence classroom training plus a variety of required on-line training.

Experience:

• Minimum of three (3) years’ specialized experience administering contracts/subcontracts, purchasing or contract administration using a variety of contract types in CONUS/OCONUS.
• Possess a thorough working knowledge of the Federal Acquisition Regulations, (FAR), DoD FAR Supplement, and other departmental supplements as applicable, as well as proven ability to influence internal stakeholders and work collaboratively.
• Prefer a minimum of one (1) years’ experience working with DoD contracts or subcontracts.
• Prefer a minimum of one (1) years’ experience working with Construction type subcontracts.

Other Requirements:

• Must retain a security clearance or be capable of obtaining a clearance if required.

Skills & Technology Used:

• Good problem solving, negotiation and organizational skills/techniques, strong communicator, possesses analytical and interpersonal skills.
• Functionally skilled in Microsoft Office products including, but not limited to Word, Excel, Outlook and SharePoint.
• Frequent use of CLM, IFS, Infinium, On-Base, Maximo, and STARS (potentially).
• Personal computer, printer, copy machine and other general office equipment.

Benefits

• Medical, Dental, Vision, 401(k), Life, AD&D, Short Term Disability, Long Term Disability, and other ancillary plans.

Time Off

• Paid Time Off (PTO), Holidays, Bereavement, and Jury Duty Disabled/Veterans

Nationwide Salary Range

• $55,000 - $90,000
• The salary range provided is intended to display the value of the company’s base pay compensation for all statewide locations across the United States. Salaries paid are subject to the conditions of the job including, but not limited to, the physical worksite location.

We are committed to an inclusive and diverse workplace that values and supports the contributions of each individual. This commitment along with our common Vision and Values of Integrity, Respect, and Responsibility, allows us to leverage differences, encourage innovation and expand our success in the global marketplace. Vectrus is an Equal Opportunity /Affirmative Action Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, age, sex, national origin, protected veteran status or status as an individual with a disability. EOE/Minority/Female/Disabled/Veteran.