Key Facts

Remote From:

Anywhere

Category: Operations Assistant

Full time

Mid-level (2-5 years)

English

Hard Skills

ClickUp (Software) Business Operations Project Management Software Project Management Project Management Slack (Software) Cross-Functional Collaboration Stakeholder Communications Functional Training Risk Management +4 more

Other Skills

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Microsoft Excel
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Google Sheets
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Team Management
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Timelines
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Research
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Quality Assurance
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Problem Reporting
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Administrative Functions
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Non-Verbal Communication
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Collaboration
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Time Management
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Proactivity
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Detail Oriented
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Punctuality

Roles & Responsibilities

3+ years experience in an operations or project management role
Experience working in a fast-paced setting managing teams and multiple projects
Keen attention to detail with a high level of conscientiousness and execution
Experience using ClickUp for project management (or a similar tool)

Requirements:

Lead and manage projects from inception to completion, driving timelines, managing risks, and ensuring adherence to quality standards
Maintain and update project trackers with up-to-date information; provide regular status reports and progress assessments
Coordinate cross-functional communication, facilitate collaboration across project teams, and act as the point of contact for project updates
Create and edit relevant SOPs and perform ad-hoc IT, training, research, and administrative tasks as required

Talent Hackers

Human Resources, Staffing & Recruiting

About Talent Hackers

Talent Hackers is the first nodal distributed network platform for the search and recruitment of technology and digital professionals based on paid referrals. Through the dynamic distribution of offers, performed by our algorithm, these reach key profiles, activating passive talent, the one that is not actively looking for a job. Nodal technology is based on the data available on the Internet, creating networks of "nodes" over which the offers are distributed. By "nodes" we mean individuals, training centers, social and/or professional networks, communication channels, publications, groups, job boards, forums, blogs and other portals. A "node" can refer to many things. In short, it is there where we are going to impact with the offer because there are professionals who fit with it. And it is through the application of digital marketing techniques, how we impact that talent. Then, our paid referral system is the core of our collaborative model and where its full power is shown, as it allows anyone to share our offers with their contacts and be rewarded if one of their referrals is finally incorporated into the company. When creating an account on Talent Hackers, each user generates a unique code that will be added to the url that they share with their network. This way we can identify the candidates that come through a talent hacker and deliver their reward if the candidate is hired.

Industry: Human Resources, Staffing & Recruiting

Founded: 2018

Company size: 11 - 50

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Job description

Job Overview

We’re looking for a highly organized and proactive Operations Associate to support the planning, coordination, and execution of multiple projects across the business. In this role, you’ll manage project trackers, monitor timelines, create SOPs, and ensure teams stay aligned and on schedule.

You’ll work closely with cross-functional teams to drive projects forward, provide status updates, and help improve operational processes. This role is ideal for someone with strong project management skills, excellent attention to detail, and experience using tools like ClickUp, Google Sheets, and AI tools such as ChatGPT in a fast-paced, remote environment aligned with UK working hours.

Core Tasks:

Assist in leading and managing projects from inception to completion
Coordinate communication and output between multiple teams
Maintain project tracker with up-to-date information and status updates
Provide regular reporting on and constantly assess project statuses and progress
Facilitate collaboration across project teams as needed
Act as point of contact for all project updates and initiatives
Drive project timelines, manage risks, and ensure team adherence to quality standards
Adjust workflows and processes in response to changing requirements and feedback
Create and edit relevant SOPs
Perform other ad-hoc IT, training, research, and administrative tasks as required

Must-Have:

3+ years experience in a operations or project Management role
Experience working in a fast-paced setting managing teams and multiple projects
Keen attention to detail with a high level of conscientiousness and execution
Experience using Clickup for project management (or similar tool)
Strong written and verbal English communication skills
Intermediate Excel / Google Sheets
Hands on experience using AI tools like ChatGPT and a willingness to share knowledge
Familiarity with Slack and Gmail/Suite for internal team communication
Ability to work full-time in UK-aligned timezone