HR Operations Specialist

Who we are is what we do.

Deel and our family of growing companies are made up of global teams dedicated to helping businesses hire anyone, anywhere, easily. 

The team comprises over three thousand self-driven individuals spanning over 100 countries, and our unified yet diverse culture keeps us continually learning and innovating the platform and products for customers.

Companies should be able to hire the best talent anywhere in the world, so we are building the best platform to make that a reality. Our market-leading technology, expertise, and global team are crucial to the platform’s success. We deliver the best products and features in our space, enabling millions of jobs worldwide and connecting the global workforce with the best companies and opportunities.

Why should you be part of our success story?

A 30-mile hiring radius should no longer dictate how companies hire because exceptional talent lives everywhere. Deel sees a world without hiring borders and endless talent that pairs perfect candidates with great companies.

We offer global teams all the tools they need to hire, onboard, manage, pay, and scale at full speed. We aim to foster a diverse global economy by building a generational platform that seamlessly connects companies with talent worldwide.

After our successful Series D in 2021, we raised another $50M in 2023, doubling our valuation to $12B. There’s never been a more exciting time to join Deel — the international payroll and compliance market leader.

Role Overview:

This position follows a hybrid work model, with a mix of remote and in-office work in Budapest.

The HR Operations Specialist role is critical in providing full HR lifecycle administration support both locally within our Hungary office and remotely across our wider business, including but not limited to the EMEA and USA regions.

How you will make a difference:

Key responsibilities include but are not limited to:

Payroll and Benefits

• Working collaboratively with the other HR team members and with the outsourced payroll providers, to ensure that our employees are paid accurately and on time each month for various locations, including but not limited to Hungary;

• Timely and accurate submission of payroll data to relevant partners;

• The collation and appropriate administration of all payroll and benefit related documentation, such as medical certificates, receipts relating to benefits, fit notes etc.;

• Accountability for timely receipt and delivery of net pay and payroll reports in line with agreed upon payroll schedules, acquiring relevant approvals internally and storing records in a standardized method;

• Accurate reconciliation and validation of data to ensure accuracy of payroll;

• Review and distribution of employee payslips where applicable;

• Handling payroll and benefit related queries from our employees and the wider HR team;

• The timely and compliant administration of benefits for various locations, including but not limited to those in relation to the Cafeteria plan and home travel benefits in Hungary;

• Supporting the HR Business Partners’ with administration relating to the renewal of any benefits plans, providing support to employees with administrative questions;

• Coordination of new joiner documentation ensuring that our payroll partners receive relevant documentation such as ID and address confirmations in a timely manner;

• Responsible for the coordination of all relevant exit papers, ensuring that our exiting employees receive the required documentation in a timely manner;

• Providing ‘back-up’ cover for payroll administration across global regions in the event of team holidays, absences etc.;

• Additional payroll and benefit related duties as required.

Employee Records

• Create and maintain up to date and accurate, electronic and system-based records for employees within various locations;

• Create and maintain up to date and accurate hard copy filing, within the Hungarian office, ensuring that the minimal legal requirements for record keeping are met, for example including those in relation to the requirement for ‘wet signatures’;

• Create and communicate employment related change letters to employees within various locations, again ensuring that legal requirements are met and that all documentation is stored in the appropriate files;

• Ensure that relevant documentation is on file for employees, for example approvals for hiring, right to work documents, contracts of employments, change letters etc.;

• Be responsible for the integrity and accuracy of the data within your remit at all times.

Recruitment, Onboarding and New Hire Administration

• Create, prepare for review by the HR Business Partners and send offer letters, contracts of employment, benefit summaries etc. to prospective employees;

• Effectively ‘onboard’ new hires regarding payroll and system administration, ensuring that all ‘right to work’ documentation is reviewed and shared with payroll providers as applicable in a timely manner;

• Manage the completion of pre-hire checks, working with relevant outsourced partners and escalating any alerts to the HR Business Partners as required.

General Administration

• Be accountable for the integrity of the data within your remit at all times;

• Support with audit requests and other ad-hoc administrative tasks, such as system updates etc.;

• Provide references on behalf of employees as required, for example in relation to mortgages, rental, employment etc.;

• Be accountable for the administration of annual events such as tax declarations, annual leave reconciliation, updating HR systems with annual public holidays etc.;

• Be a key point of contact for employee queries, in particular those related to payroll and benefit processes, monitor the HR query inbox;

• Support with visa related administrative tasks as required;

• Support with the administration of office engagement initiatives;

• Be involved in project work that can help drive continuous improvement within our business;

• Any other administrative tasks or duties that can support the wider Global HR team.

What will make you stand out:

• Strong administration and organisational skills are essential;

• Excellent Hungarian and English written and oral communication skills are essential;

• High levels of attention to detail;

• Proficient in the use of Microsoft Office, especially Excel and Word;

• Must be thorough and methodical in approach;

• Good client management skills;

• Ability to multi-task and prioritize;

• Self-directed individual with initiative;

• Analytical;

• HR administration experience desirable;

• Payroll administration experience desirable;

• French language is an advantage.

Total Rewards

Our workforce deserves fair and competitive pay that meets them where they are. With scalable benefits, rewards, and perks, our total rewards programs reflect our commitment to inclusivity and access for all. 

Some things you’ll enjoy

• Provided computer equipment tailored to your role

• Stock grant opportunities dependent on your role, employment status and location

• Additional perks and benefits based on your employment status and country

• The flexibility of remote work, including WeWork access where available

DISCLOSURE 

We use Covey as part of our hiring and/or promotional processes. As part of the evaluation process, we provide Covey with job requirements and candidate-submitted applications.Certain features of the platform may qualify it as an Automated Employment Decision Tool (AEDT) under applicable regulations. For positions in New York City, our use of Covey complies with NYC Local Law 144.

We began using Covey Scout for Inbound on the 19th of February, 2025.

For more information about our data protection practices, please visit our Privacy Policy.

You can review the independent bias audit report covering our use of Covey here: https://getcovey.com/nyc-local-law-144.

At Deel, we’re an equal-opportunity employer that values diversity and positively encourage applications from suitably qualified and eligible candidates regardless of  race, religion, sex, national origin, gender, sexual orientation, age, marital status, veteran status, disability status, pregnancy or maternity or other applicable legally protected characteristics.

Unless otherwise agreed, we will communicate with job applicants using Deel-specific emails, which include @deel.com and other acquired company emails like @payspace.com, @paygroup.com and @safeguardglobal.com. You can view the most up-to-date job listings at Deel by visiting our careers page.

Deel is an equal-opportunity employer and is committed to cultivating a diverse and inclusive workplace that reflects different abilities, backgrounds, beliefs, experiences, identities and perspectives.

Deel will provide accommodation on request throughout the recruitment, selection and assessment process for applicants with disabilities. If you require accommodation, please inform our Talent Acquisition Team at recruiting@deel.com of the nature of the accommodation that you may require, to ensure your equal participation.