People + Culture Administrator

At CovertSwarm, we believe in fostering a positive, inclusive, and supportive environment where everyone can thrive. As a remote-first company, we embrace flexibility, trust, and collaboration. Being based in South Wales would be an advantage and allow you to spend 1 day a week meeting with the Head of People and Culture in Cardiff, or alternatively if you are further afield, meeting in our London office. We are committed to developing our team and helping them grow. If you're passionate about people, culture, and HR, and want to be part of a dynamic team, this is the role for you! 

Key Responsibilities:

• Recruitment Support: Play a key role in attracting talent—help manage job postings, review resumes, and schedule interviews. You'll keep communication flowing with candidates, ensuring a smooth and welcoming hiring experience.
• Onboarding & Offboarding: Lead the onboarding process for new hires, including preparing contracts, gathering documentation, and coordinating initial training. For employees transitioning out, you'll manage the offboarding process with care and professionalism.
• People Records Management: Keep employee records up-to-date and compliant with data protection regulations. You'll ensure all records are securely maintained and accessible when needed.
• People Documentation: Provide administrative support by preparing HR-related documents, including contracts, performance reviews, and leave records, ensuring everything stays organized and compliant.
• Employee Benefits Administration: Help manage employee benefits, including health insurance, pension plans, and other perks, ensuring that everyone has the information they need to make the most of their benefits.
• Payroll Support: Assist with payroll data collection, ensuring accurate attendance, timesheets, and leave records.
• People and Culture Compliance: Work with the People and Culture team to ensure compliance with employment laws and internal policies, assisting with audits and staying ahead of any regulatory changes.
• Training and Development: Help coordinate training programs that foster growth and development within the team, tracking progress and maintaining training records.
• General People and Culture Assistance: Provide administrative support across the People and Culture function, such as scheduling meetings and assisting with internal projects. You'll enjoy the variety of tasks and the opportunity to make an impact.

What We’re Looking For:

• Education: A degree in Human Resources, Business Administration, or a related field (or equivalent experience).
• Experience: 1-2 years in a People and Culture or HR administration role is preferred.
• Skills:
  • Strong organizational and time management skills.
  • Excellent written and verbal communication abilities.
  • Proficiency with Microsoft Office Suite (Word, Excel, PowerPoint).
  • Familiarity with HR software (HRIS, payroll systems) is a plus.
  • Knowledge of employment laws and HR best practices.
  • Ability to handle confidential information with discretion.

What Makes You a Great Fit:

• You’re detail-oriented and can manage multiple tasks with ease.
• You thrive in a remote-first environment and enjoy collaborating with a diverse team.
• You’re proactive, self-motivated, and excited to take ownership of projects that contribute to a positive and inclusive culture.
• You’re passionate about people, culture, and ensuring every team member feels supported and valued.
• You value personal growth and want to contribute to the growth of others.

Why CovertSwarm?

• Competitive salary and benefits.
• A dynamic and inclusive team environment that emphasizes professional development.
• Flexible, remote-first work culture. 
• Unlimited Training – If it is relevant and will help you, your Hive team, and CovertSwarm to better breach and educate our clients, then you can do whatever training you need to fulfil this. 
• Unlimited Holiday – We all need downtime, take it, whenever you need it. There are no prizes for burnout. You work to live, not live to work. 
• Private Medical Insurance/Healthcare. 
• Salary Sacrifice Company Pension
• Access to our EV salary sacrifice scheme
• Referral bonus opportunities
• No corporate politics – The continued growth of CovertSwarm as a business, the team, and the quality of our services depends upon us being radically candid with one another. Always. 
• The opportunity to make a meaningful impact on the culture of a growing company.

We pay good salaries and have a brilliant culture (our latest eNPS scored +55) However, if you are just chasing the biggest pay packet or are driven by your ego, then we are not for you, and you are not for us.

We pay good salaries and have a brilliant culture. However, if you are just chasing the biggest pay packet, or are driven by your ego, then we are not for you, and you are not for us. 

We pride ourselves in growing our talented team via our networks, so no agencies please! 

CompensationUp to £30,000 dependant on experience