Offer summary

Qualifications:

Proven experience as an Executive Assistant is essential., Strong attention to detail and ability to handle multiple tasks efficiently., Excellent English communication skills, both written and verbal., Proficiency in AI tools and CRM management, along with experience in social media management..

Key responsabilities:

Handle administrative tasks to ensure smooth day-to-day operations, including email management and travel arrangements.

Maintain professional communication with clients and manage follow-ups effectively.

Utilize AI tools to streamline tasks and enhance workflow efficiency.

Develop and execute social media strategies to improve brand visibility and engagement.

Job description

Position Type: Full-Time (Remote)
Working Hours: EST

About Pavago:
We are seeking a full-time Executive Assistant to support our client’s business operations. The ideal candidate is highly organized, detail-oriented, and technically savvy. This role requires experience in email management, client follow-ups, research, and travel arrangements, along with proficiency in AI tools. Prior experience as an Executive Assistant is essential.

Responsibilities:

Administrative & Operational Support: Handle small tasks efficiently while ensuring smooth day-to-day operations. Manage email inboxes, sign up for services, coordinate travel arrangements, and conduct research as needed.
Client Follow-Ups: Maintain consistent and professional communication with clients, ensuring timely responses and relationship management.
Technical & AI Tool Proficiency: Utilize AI tools to streamline tasks and improve workflow efficiency. Stay up to date with the latest technology to enhance productivity.
Email & Calendar Management: Organize and prioritize emails, schedule meetings, and maintain an organized calendar to support business operations.
CRM & Workflow Automation: Manage CRM systems to track client interactions, maintain records, and optimize processes.
Process Optimization: Research and implement strategies to enhance efficiency and automation in administrative tasks.
Social Media Strategy & Management: Develop and execute social media strategies to enhance brand visibility. Manage audience engagement, track analytics, and implement growth strategies across various platforms.

What Makes You a Perfect Fit:

Proven experience as an Executive Assistant.
Strong attention to detail and ability to handle multiple small tasks efficiently.
Excellent English communication skills (written & verbal).
Proficiency in AI tools, workflow automation, and research.
Ability to manage client follow-ups professionally and efficiently.
Tech-savvy with experience in CRM management.
Experience in social media management, including audience engagement, analytics, and growth strategies.
Ability to work independently, take initiative, and solve problems.

Preferred Skills:

Experience with travel arrangement, email management, and research.
Strong organizational skills and ability to prioritize tasks effectively.
Comfort with digital tools and platforms for administrative tasks.
Experience with content creation, scheduling, and engagement strategies for social media platforms.

Tools:

Google Workspace, Microsoft 365, Project Management tools, Internal Communication Tools, CRM Management, ChatGPT, Travel and Logistics tools, Meta, Linkedin, Canva, Adobe Suite

Interview Process:

Initial Phone Call: A quick discussion to understand your experience and qualifications.
Video Interview: A more in-depth conversation about your skills, approach to patient coordination, and problem-solving abilities.
Final Interview: A comprehensive discussion with the hiring team to ensure a mutual fit.
Background Check: Verification of experience and references.

Required profile