Offer summary

Qualifications:

Exceptional organizational skills to manage multiple tasks effectively., Strong written and verbal communication skills for professional representation., Proficiency in Gmail and basic office software, with adaptability to new tools., Self-motivated with a keen attention to detail, especially in contract and financial matters..

Key responsabilities:

Manage communications and respond to event inquiries promptly.

Handle the contract process from submission to follow-up for performances.

Oversee financial aspects of bookings, ensuring timely client payments.

Conduct research for new performance opportunities and manage the artist's schedule.

Job description

This is a remote position.

Schedule: Monday to Friday, 9 AM – 1 PM (Lodi, WI time); however, it can be flexible.

Number of working hours per week: 20 hours.

Client Overview

Join a thriving entertainment business specializing in unique and captivating bubble artistry performances. This growing company delivers mesmerizing shows for libraries, special events, and various venues, delighting audiences with innovative bubble creations and other performance arts. As the business expands, they’re seeking a dedicated assistant to help manage their increasing demand and streamline operations.

Job Description

Embark on an exciting journey in the world of performance art as a Part-time Personal Assistant to a professional bubble artist. This role offers a unique blend of administrative expertise and creative industry exposure, perfect for someone looking to dive into the dynamic field of entertainment management. You’ll be the backbone of a growing performance art business, handling crucial behind-the-scenes tasks that keep the show running smoothly. From managing communications and contracts to researching new opportunities, your work will directly contribute to the expansion and success of this distinctive entertainment venture. This position not only provides valuable experience in event management and client relations but also offers the potential to grow alongside the business, with the possibility of transitioning to a full-time role as the company flourishes.

Responsibilities

Manage a bustling inbox, responding promptly to event inquiries and coordinating bookings
Handle the end-to-end contract process, from submission to follow-up, ensuring all performances are properly documented
Oversee the financial aspects of bookings, including tracking and ensuring timely client payments
Maintain meticulous records and organize all business-related paperwork with attention to detail
Conduct proactive research to uncover exciting new performance opportunities, such as parades and special events
Collaborate closely with the artist on sales strategies and client relationship management
Manage the artist’s schedule, balancing performance bookings with preparation time and travel
Act as the primary point of contact for clients, handling communications professionally and enthusiastically

Requirements

Exceptional organizational skills with the ability to juggle multiple tasks in a fast-paced environment
Strong written and verbal communication skills, capable of representing the business professionally
Proficiency in Gmail and basic office software, with the ability to quickly adapt to new tools
Self-motivated with the ability to work independently and take initiative
Sharp attention to detail, particularly when handling contracts and financial matters
Basic understanding of contract management and follow-up processes
Creative problem-solving skills and the ability to think outside the box
Flexibility to adapt to changing priorities, especially during peak performance seasons
Enthusiasm for the entertainment industry and the ability to convey excitement about bubble artistry to potential clients
Comfortable with remote work and managing tasks entirely online
Ability to maintain confidentiality when handling sensitive business information and client data