Meeting Coordinator

COMPANY:

At BioCryst, we share a deep commitment to improving the lives of people living with complement-mediated and other rare diseases. For over three decades we’ve been guided by our passion for not settling for “ordinary” in our quest to develop novel medicines. We leverage our expertise in structure-guided drug design to develop first-in-class or best-in-class oral small-molecule and protein therapeutics, led by the efforts of our team of expert scientists in our Discovery Center of Excellence in Birmingham, Alabama. Our global headquarters is in Durham, North Carolina, our European headquarters is in Dublin, Ireland and our employees span the globe across sites in multiple countries. We are proud of our culture of engagement and accountability that rewards people for innovative thinking and achievement of key objectives. For more information, please visit our website at www.biocryst.com or follow us on LinkedIn and Instagram.

JOB SUMMARY:

We are seeking a dynamic and meticulous Meeting Coordinator to join our team. In this pivotal role, you will be at the heart of planning, coordinating, and executing a diverse array of meetings and events within BioCryst. Your exceptional communication skills, multitasking abilities, and problem-solving prowess will be key to your success. #LI-REMOTE

ESSENTIAL DUTIES & RESPONSIBILITIES:

• Plan and coordinate a variety of internal and external meetings, including sales meetings, departmental meetings, conferences, and workshops.
• Coordinate all logistical aspects of meetings, such as date selection, venue sourcing and selection, catering, transportation, teambuilding, wellness options, entertainment, AV and accommodation.
• Facilitate communication for meetings, including sending save-the-dates, managing registration sites, distributing agendas, managing meeting app, name badges, and conducting post-meeting surveys.
• Assist with the creation and maintenance of a Meeting Hub that will offer training, guidance and support to fellow Owners responsible for meeting planning across the organization.
• Track attendee registration and travel.
• Source gifts and swag items as appropriate.
• Monitor and manage budgets for meetings and events, ensuring cost-effectiveness and financial compliance.
• Ensure compliance with industry regulations and company policies.
• Liaise with Travel Management Company and monitor corporate accounts.
• Provide on-site support during meetings and events to swiftly address any issues that arise.
• Maintain accurate records of meetings and events, including attendee lists and feedback.
• Communicate with cross-functional partners across the organization.
• Other duties as assigned.
• Ability to travel up to 25-40% required.

 REQUIRED EDUCATION/EXPERIENCE/SKILLS:

• Bachelor’s degree in Event Management, Hospitality, Business, Communications or related field and 2 years of previous experience in event planning (or an equivalent combination of education and experience).
• Experience managing event website and software/apps to support owner experience (ex. Cvent, Aventri)
• Strong organizational and time management skills.
• Excellent calendar management skills, including the coordination of complex meetings.
• Excellent communication and interpersonal abilities.
• Collaborative team player who works effectively with others to achieve common goals.
• Self-starter who takes initiative and drives progress independently.
• Proficiency in Microsoft Office Suite.
• Attention to detail and problem-solving skills.
• Knowledge of pharmaceutical industry regulations and compliance standards is a plus.

The statements in this position description are intended to describe the general nature and level of work being performed by people assigned to this classification.  They are not intended to be construed as an exhaustive list of responsibilities, duties, and skills required of personnel so classified. The manager may assign additional responsibilities and assignments from time to time.

BioCryst is an equal opportunity employer and is committed to providing equal employment opportunities without regard to age, race, religion, sex, sexual orientation, gender identity, national origin, Veterans status, disability and/or other protected class characteristics. Additionally, BioCryst is committed to achieving its business objectives in compliance with all federal, state and local law.