Offer summary

Qualifications:

Proven experience in managing executive schedules and coordinating high-level meetings., Strong project management skills with a track record of meeting deadlines and delivering results., Excellent written and verbal communication skills for effective stakeholder engagement., Ability to thrive in a dynamic, remote work environment and solve challenges proactively..

Key responsabilities:

Provide high-level administrative support to the CEO, including managing schedules and coordinating meetings.

Oversee and manage special projects from inception to completion, ensuring goals are achieved.

Act as the primary point of contact between the CEO and internal/external stakeholders, maintaining professionalism.

Streamline processes and handle administrative tasks to support the efficiency of the CEO and leadership team.

Job description

Executive Assistant Wanted:
Shape the Future of Medical Research

100% remote, forever
Unlimited paid leave
Total compensation 20% above market

Hello—we’re Trialfacts, a remote, entrepreneurial company at the forefront of advancing health research. We are seeking an Executive Assistant to the CEO who can seamlessly manage and optimize the day-to-day functions of our CEO, contributing to the success and efficiency of our leadership team. If you're an organized, proactive professional who thrives in a remote work environment, this role is for you.

Your Role:

Support the CEO: You will provide high-level administrative support, including managing schedules, coordinating meetings, handling communications, and ensuring that the CEO's time is effectively allocated to the most impactful activities.
Project Management: Oversee and manage special projects from inception to completion, ensuring deadlines are met and goals are achieved.
Communication: Act as the primary point of contact between the CEO and both internal and external stakeholders, maintaining professionalism and confidentiality at all times.
Operational Excellence: Streamline processes, manage documents, and handle any administrative tasks that support the efficiency of the CEO and the leadership team.

What We Offer:

Autonomy and Flexibility: Set your own hours, enjoy unlimited paid holidays, and work from anywhere with a good internet connection.
Innovation and Impact: Work with research teams driving significant advancements in medical research from organizations like AstraZeneca, Harvard, Stanford, and many more.
Growth and Learning: Opportunities for professional development, with access to courses and training programs.
Rewarding Career: Contribute meaningfully to the world of health research and share in the success of Trialfacts.

This Position Is Ideal For You If You:

Exemplify Organizational Mastery: Proven experience in managing executive schedules, coordinating high-level meetings, and optimizing time management.
Have Strong Project Management Skills: Demonstrated success in overseeing and executing projects with efficiency, meeting deadlines, and delivering results.
Are an Excellent Communicator: Skilled in both written and verbal communication, with the ability to liaise effectively with stakeholders at all levels.
Embrace Flexibility and Innovation: You excel in a dynamic, changing environment, solving challenges with practical and effective solutions.
Are Proactive and Resourceful: You anticipate needs, take initiative, and are always two steps ahead, ensuring nothing falls through the cracks.

Interested in Joining Us?

If this position aligns with your career aspirations and skills, we would love to hear from you. As part of our selection process, the final 1 to 3 candidates will undertake a paid trial for 1–2 weeks. This trial period is a vital step in our recruitment process and candidates will be compensated for their time and effort.

Required profile