Offer summary

Qualifications:

Exceptional English language proficiency, both written and verbal., Proven track record of handling confidential information with discretion., Tech-savvy with a willingness to learn new software systems., Strong time management and organizational skills..

Key responsabilities:

Manage and organize critical paperwork for high-value real estate transactions.

Serve as a key point of contact for clients, handling communications professionally.

Safeguard and process confidential materials with discretion.

Collaborate with lead agents to prepare documentation for property sales.

Job description

This is a remote position.

Role Name: Real Estate Administrative Assistant

Schedule:

40 hours per week, Monday to Friday 10am to 6pm New York time

Client Timezone: Eastern Time (ET)

Client Overview

Join a thriving residential real estate team at the forefront of New York City’s dynamic property market. Our client, a prominent player in the industry, is seeking a detail-oriented and adaptable Administrative Assistant to support their fast-paced operations. This role offers a unique opportunity to dive into the exciting world of NYC real estate, working alongside top professionals and gaining invaluable experience in property transactions, client relations, and administrative excellence.

Job Description

As an Administrative Assistant for our prestigious real estate team, you’ll be at the heart of high-value property transactions in one of the world’s most competitive markets. This role goes beyond typical administrative duties, offering you the chance to directly impact the success of complex real estate deals. You’ll manage confidential documents, liaise with high-net-worth clients, and play a crucial role in ensuring smooth, compliant transactions. This position is ideal for someone looking to build a career in real estate administration, offering exposure to various aspects of the industry and the potential for growth within a successful, fast-paced team.

Responsibilities

Expertly manage and organize critical paperwork for high-value real estate transactions, ensuring accuracy and compliance with NYC regulations
Serve as a key point of contact for clients, professionally handling phone communications to gather essential documents and information
Safeguard and process confidential materials, including sensitive financial documents and personal information, with the utmost discretion
Navigate and maintain the team’s digital infrastructure, including shared file systems and specialized real estate software
Collaborate closely with lead agents to prepare comprehensive documentation for property sales, contributing to successful closings
Adapt swiftly to changing priorities, taking on diverse administrative tasks to support the team’s dynamic needs
Implement and maintain efficient digital and physical filing systems, enhancing the team’s overall productivity and organization

Requirements

Exceptional English language proficiency, both written and verbal, for clear communication with diverse clientele
Proven track record of handling confidential information with discretion and attention to detail
Tech-savvy with a willingness to quickly learn and master new software systems specific to the real estate industry
Demonstrated ability to work independently while also thriving in a collaborative team environment
Superior time management and organizational skills, capable of juggling multiple priorities in a fast-paced setting
Flexibility to adapt to fluctuating workloads and embrace new challenges as the role evolves
Strong reliability and punctuality, with a professional approach to remote work
Background or interest in real estate, finance, or related fields is a plus