Offer summary

Qualifications:

3+ years of stock administration experience or equivalent in a multi-national, publicly traded company., Experience with equity and HCM administration systems, and proficiency in Microsoft Office Suite., Detail-oriented with strong analytical, communication, and organizational skills., Certified Equity Professional (CEP) or working towards it, with knowledge of U.S. and global taxation of equity compensation..

Key responsabilities:

Administer global equity plans and ensure compliance with SOX regulations.

Conduct monthly and quarterly reporting, audits, and manage foreign disbursements.

Assist with equity program administration, including processing stock option exercises and preparing grant paperwork.

Provide customer service to equity participants and respond to inquiries in a timely manner.

Job description

Veeva Systems is a mission-driven organization and pioneer in industry cloud, helping life sciences companies bring therapies to patients faster. As one of the fastest-growing SaaS companies in history, we surpassed $2B in revenue in our last fiscal year with extensive growth potential ahead.

At the heart of Veeva are our values: Do the Right Thing, Customer Success, Employee Success, and Speed. We're not just any public company – we made history in 2021 by becoming a public benefit corporation (PBC), legally bound to balancing the interests of customers, employees, society, and investors.

As a Work Anywhere company, we support your flexibility to work from home or in the office, so you can thrive in your ideal environment.

Join us in transforming the life sciences industry, committed to making a positive impact on its customers, employees, and communities.

The Role

Veeva’s Equity Team is looking for a hands-on Stock Plan Administrator who will be responsible for the administration of our global equity plans and related SOX compliance, in accordance with Veeva policies and governing rules and regulations. The ideal candidate will be a team player with an analytical mind who can provide careful work product with speed and accuracy.

What You’ll Do

Primary role:

Complete monthly and/or quarterly reporting for SOX purposes

Conduct required Leave of Absence (LOA) updates in the stock administration system (Equity Edge Online)

Complete monthly audit of address changes

Monitor UK CSOP taxation appropriation

Manually process terminations in our Equity Edge Online platform

Post equity termination closing statements in Workday

Conduct daily, weekly, and monthly audits to ensure accuracy and completeness

Manage China SAFE foreign disbursements

Retrieve and save international reports for Israeli tax purposes

Perform blackout list reviews in preparation for trading window closing

Additional Responsibilities:

Heavily assist with the annual compensation review grant process

Assist with administering Veeva’s equity programs and ensure that all equity transactions are accurately processed and settled within established timeframes including cross-border tax calculations with an external third-party tax advisor

Assist with processing daily stock option exercises, Rule 10b5-1 trading plan transactions, and RSU releases, ensuring accurate and timely tax withholding and reporting in compliance with governing rules and regulations, SOX controls, stock plan documentation, and Veeva policies

Complete scheduled and ad hoc global reporting to meet internal and external compliance requirements including but not limited to analysis of country reporting obligations, 6039 ISO reporting, and payroll reporting

Generate recurring reports and respond timely to ad hoc requests from business partners

Assist with preparing equity grant paperwork for approval, processing new equity grants, distributing online grant agreements, and communications grants to new hires

Create and/or update detailed written procedures as appropriate

Assist with maintaining database integrity and ensure the accuracy of record keeping of employee and equity data in the stock administration system

Provide excellent customer service to equity participants at all levels and respond quickly to employee questions in a courteous manner

Assist with preparing, reviewing, and filing Section 16 reports (e.g., Form 4s) for executive officers and directors

Assist with annual external auditor walkthrough preparation and completion

Attend to other duties related to stock administration

Requirements

3+ years stock administration experience or equivalent experience in a multi-national, publicly traded company

Experience with equity and HCM administration systems

Proficient with navigating through an equity system platform

Certified Equity Professional (CEP), Exam Level 1 or working towards it

Experience with U.S. federal and state taxation relating to equity compensation and detailed knowledge of global taxation of equity compensation, including cross-border taxation

Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint)

Strong work ethic and ability to work independently

Detail-oriented, business-friendly mindset with an ability to accommodate tight deadlines in a fast-paced environment

Outstanding analytical, communication, and organizational skills

Nice to Have

Bachelor degree in Finance or Accounting

Experience with E*TRADE from Morgan Stanley’s Equity Edge Online platform

Experience with Section 16 filings

Experience with Workday’s HRIS system functionality

Ability to analyze data and confirm accuracy and/or outliers that may cause compliance issues

Perks & Benefits

Medical, dental, vision, and basic life insurance

Flexible PTO and company paid holidays

Retirement programs

1% charitable giving program

Compensation

Base pay: $85,000 - $110,000

The salary range listed here has been provided to comply with local regulations and represents a potential base salary range for this role. Please note that actual salaries may vary within the range above or below, depending on experience and location. We look at compensation for each individual and base our offer on your unique qualifications, experience, and expected contributions. This position may also be eligible for other types of compensation in addition to base salary, such as variable bonus and/or stock bonus.

#LI-RemoteUS

Veeva’s headquarters is located in the San Francisco Bay Area with offices in more than 15 countries around the world.

Veeva is an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, sex, sexual orientation, gender identity or expression, religion, national origin or ancestry, age, disability, marital status, pregnancy, protected veteran status, protected genetic information, political affiliation, or any other characteristics protected by local laws, regulations, or ordinances. If you need assistance or accommodation due to a disability or special need when applying for a role or in our recruitment process, please contact us at talent_accommodations@veeva.com.

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