Offer summary

Qualifications:

A degree in Business Administration, Communications, or a related field., 1–3 years of experience as an Executive Assistant, Marketing Coordinator, or similar role., Proficiency in Google Workspace, Microsoft Office Suite, and scheduling tools like Google Calendar., Prior experience in an administrative or coordination role is preferred..

Key responsabilities:

Schedule and manage meetings with sellers, consultants, and team members.

Assist in organizing and prioritizing daily email communication.

Provide general administrative support, including maintaining calendars and preparing meeting agendas.

Act as a liaison between team members and external stakeholders to ensure effective communication.

Job description

We are seeking a highly organized and motivated Executive Coordinator to support our CEO by managing administrative tasks and ensuring smooth communication between internal and external stakeholders. The ideal candidate will be responsible for scheduling meetings, coordinating with sellers and consultants, and maintaining effective email organisation.

Key Responsibilities:

Meeting Coordination: Schedule and manage meetings, confirm attendance, and ensure smooth execution with sellers, consultants, and team members.
Email Management: Assist in organising and prioritising daily email communication, flagging urgent tasks, and drafting responses as needed.
Administrative Support: Provide general administrative assistance, such as maintaining calendars, updating contact lists, and preparing meeting agendas.
Communication: Act as a liaison between team members and external stakeholders, ensuring timely and professional communication.
Task Management: Monitor and follow up on pending tasks to ensure deadlines are met.

Requirements

A degree in Business Administration, Communications, or a related field.
1–3 years of experience as an Executive Assistant, Marketing Coordinator, or a similar role.
Proficiency in Google Workspace, Microsoft Office Suite (Word, Excel), Project Management Tools and scheduling tools like Google Calendar, Calendly etc.
Prior experience in an administrative or coordination role is preferred

Benefits

- Competitive Salary

- Loyalty Bonus on successfully completion of 4 years with us, we call it, “Big 4- year Bonus”

- Annual Performance Bonus

- Equity in Flapen Brand

- 100% Remote Environment

- In-depth weekly training on our enterprise toolset & Valuable in-house coaching to advance your career.

- Opportunity to work with the industry’s smartest people and to take ownership of your success.

About Us:

Flapen is a leading agency in the e-commerce industry that specializes in launching and growing Amazon brands efficiently. We offer end-to-end solutions, services include product sourcing, data-driven market research, in-house photography, branding, and Amazon advertising optimization. Flapen’s strategic approach helps clients navigate the competitive Amazon landscape, ensuring profitability and sustained growth through a combination of creative and data-driven techniques.

Our Website : https://flapen.com/

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