Offer summary

Qualifications:

Previous experience in an administrative role is required., Proficiency in Microsoft Office and administrative software is essential., Strong organizational, time management, and problem-solving skills are necessary., Ability to work independently with excellent attention to detail is a must..

Key responsabilities:

Maintain employee rosters and client appointments using DFS software.

Generate reports on appointment attendance, cancellations, and client communications.

Monitor phone systems, respond to calls, and relay important messages.

Participate in regular meetings and document key information.

Job description

This is a remote position.

Role Name: Admin Assistant

Schedule:

Full-time, Australian business hours (9 AM to 6 PM AEST)

Client Timezone: AEST (Australian Eastern Standard Time)

Client Overview

Join a dynamic and growing allied health services provider that’s making a significant impact across New South Wales, Australia. This innovative company offers a range of clinical and support work services, operating from multiple locations including Sydney, Wollongong, and extending their reach to rural and regional areas. With a commitment to improving healthcare accessibility, they’re expanding their operations and seeking dedicated professionals to support their mission.

Job Summary

The Administrative Assistant provides remote administrative support, ensuring effective communication and task completion. This role involves managing employee rosters, client appointments, and maintaining accurate records for payroll and invoicing. The position requires strong organizational skills, attention to detail, and the ability to work independently.

Key Responsibilities

Maintain employee rosters and client appointments using DFS software (Splose, Employment Hero).
Generate reports on appointment attendance, cancellations, and client communications.
Monitor phone systems, respond to calls, and relay important messages.
Conduct research and provide insights to improve service delivery.
Participate in regular meetings and document key information.
Ensure compliance with quality assurance standards and data accuracy.

Requirements

Previous experience in an administrative role.
Proficiency in Microsoft Office and administrative software.
Strong organizational, time management, and problem-solving skills.
Ability to work independently with excellent attention to detail.
Availability to work Australian business hours (9 AM to 6 PM AEST)
This role is ideal for a proactive and detail-oriented professional seeking a dynamic remote position