Executive Assistant & PMO – Product Unit (all genders) (Any location in Portugal)

*This role can be based in any location of the above-mentioned employment location. You must be an official resident in the employment country to be considered for this role.

Tenthpin Solutions is looking for an experienced, pro-active and highly skilled Product Owner to join our rapidly growing organization. The successful applicant will have a passion for creating innovative solutions that add substantial value to our clients and will contribute to our reputation as one of the recent success stories within the Consulting and Technology industry.

The opportunity:

As an Executive Assistant and PMO, your role will include but not be limited to:

• Assist project and product managers in executing projects, especially for SAP and cloud related technologies.
• Support in the preparation and coordination of project schedules, resource planning, project meetings, and workshops.
• Support monitoring and reporting of product unit financials, project budgets, progress updates, milestones, and deliverables.
• Organize people management, including onboarding procedure and access management to required internal registration platforms.
• Maintain Jira Service tool for ITSM, including configuring projects, developing automated workflows, and designing user-friendly forms.
• Prepare and deliver engaging and well-structured presentations for project status calls, all hands meetings and client proposals.
• Design and implement project and product related templates, tools, and workflows, digitizing the PMO function.
• Develop and maintain project and product documentation, work instructions, and process flows to support team members.
• Conduct regular reviews to drive continuous improvement and watch out for consistency of organizational processes and procedures.
• Provide administrative support and ad hoc analyses to managers and workstream team leads as required.

What you bring with you:

• Previous experience in project management office role, preferably with regards to SAP solutions.
• Proficient in Microsoft Office Suite, particularly Excel, PowerPoint, MS Project, Word, MS SharePoint, MS Teams.
• Familiar with workflow tools, i.e. Azure DevOps, ITSM tools, i.e. JIRA Service Management, and process modelling tools, i.e. Signavio.
• Good command of delivery approaches (waterfall / agile / SCRUM), project management (plan, execute, and monitor processes), and DevOps principles.
• Proactive with hands-on attitude and problem-solving techniques, having the ability to troubleshoot issues in a self-directed way.
• Adaptability and willingness to learn new tools and processes paired with analytical skills and continuous improvement mindset.
• Excellent communication, presentation, and team building skills, having worked in multicultural teams in a virtual environment.
• Experience in working in the life sciences industry (pharmaceuticals, biotech, medical devices, CRO) is a plus.

Why Tenthpin Solutions

Tenthpin is a leading global consulting and technology boutique for the Life Sciences industry, operating in 8 countries with +400 Consultants and constantly growing. One of our recent announcements was the creation our own product company, Tenthpin Solutions, addressing the business challenges of the Life Sciences industry with innovative software solutions.

Our consultants are passionate and proud contributors to the growth of an exceptional organization, operating globally with the biggest and most exciting brands in the sector to deliver real value.

We are proud to be an organisation where:

• Our workplace values expertise and dedication to deliver exceptional SAP solutions.
• Your ideas matter, and innovation is encouraged. It takes a supportive team to achieve the best results.
• Everyone is part of a truly global team, working with colleagues from all over the world, with diverse backgrounds and cultures.

We offer a competitive salary, benefits package, and an exceptional work environment with long-term career development opportunities.

We look forward to hearing from you.

Tenthpin and Tenthpin Solutions are equal opportunities employers.