Offer summary

Qualifications:

Proven experience as an administrative assistant or in a similar role., Strong organizational and time management skills., Excellent communication skills, both written and verbal., Proficiency in document management and software conversion..

Key responsabilities:

Manage the leadership calendar and schedule meetings.

Prepare and proofread reports and presentations for leadership.

Conduct research to support decision-making and assist with special projects.

Process purchase orders and maintain accurate records of employee training.

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Job description

• Calendar and Schedule Management: Organize and maintain the leadership calendar, schedule meetings, and appointments.

• Communication Support: Screen and direct some phone calls, emails, and electronic system correspondence; relay messages promptly and accurately.

• Document Management: Prepare and proofread reports, presentations, and other documents for Leadership.

• Maintain clear and accurate records.

• General Administrative Tasks: Assist with day-to-day operations, including inventory, processing expenses, and handling miscellaneous administrative tasks.

• Research Support: Conduct research and compile information as needed to support the Director’s decision-making.

• Special Projects: Assist with various tasks related to company projects and initiatives, ensuring deadlines are met and progress is tracked.

• Policy Manual Updates: Update the company policy manual as directed by Leadership, ensuring that all changes and additions are accurately reflected.

• Document Conversion: Convert documents from one software format to another as requested, ensuring compatibility and ease of use across platforms.

• Purchasing and Orders: Process purchase orders as requested, ensuring accurate documentation and timely follow-up.

• Rate Comparisons: Compare rates of purchase items, conducting market research to ensure the company is receiving the best value for its purchases.

• Organizational Chart Maintenance: Regularly update and maintain the company’s organizational charts to reflect changes in the structure and personnel.

• Employee Training Tracking: Track and document employee training completions, ensuring compliance with required training schedules and providing reminders for upcoming training deadlines.

Required profile