Administrative Assistant

Role Name: Virtual Assistant / Admin Assistant

Schedule:

• Full-time (40 hours/), Monday to Friday 9am to 6pm EST
  

Client Timezone: US Eastern Time (transitioning to UAE time)

Client Overview

Join a dynamic and rapidly expanding business venture that spans the realms of healthcare and real estate investment. Our client, a successful physician and savvy real estate investor, is seeking a talented Virtual Assistant to support their multifaceted professional life. This role offers a unique opportunity to work with a high-achieving individual who manages a thriving medical practice while simultaneously overseeing an impressive portfolio of international real estate investments. If you’re excited by the prospect of contributing to the success of a diverse and growing business, this position could be your gateway to an exciting and rewarding career.

Job Description

As a Virtual Assistant in this fast-paced environment, you’ll play a crucial role in managing the intricate details of our client’s professional and personal life. Your responsibilities will span from coordinating complex travel arrangements and managing a busy calendar to supporting real estate transactions across multiple countries. This position offers an exciting blend of administrative support, project management, and personal assistance tasks. You’ll work closely with a senior executive assistant, collaborating to ensure seamless operations across all aspects of the business. This role is ideal for a proactive, detail-oriented professional who thrives in a dynamic environment and is comfortable juggling multiple priorities. With the potential to grow from part-time to full-time, this position offers excellent opportunities for career development and increased responsibilities.

Responsibilities

• Masterfully manage a complex calendar, balancing medical practice commitments, real estate dealings, and personal appointments
  
• Coordinate intricate travel arrangements, including international flights, hotel bookings, and comprehensive itinerary planning
  
• Provide crucial support for multi-national real estate transactions, liaising with vendors, clients, and stakeholders across different time zones
  
• Organize and facilitate both virtual and in-person meetings, ensuring smooth communication and follow-up
  
• Manage professional and personal correspondence with efficiency and discretion
  
• Assist with a variety of personal tasks and errands, demonstrating flexibility and a can-do attitude
  
• Support the logistics of an international relocation, showcasing your ability to handle complex, multi-faceted projects
  
• Collaborate closely with the senior executive assistant to streamline processes and enhance overall productivity
  
• Contribute innovative ideas to improve existing workflows and operational efficiency
  

Requirements

• Proven track record as a virtual assistant or executive assistant, with experience supporting high-level executives
  
• Exceptional organizational skills with a talent for managing multiple competing priorities
  
• Outstanding written and verbal communication abilities, with a knack for clear and concise expression
  
• Advanced proficiency in digital tools for scheduling, communication, and project management
  
• Self-motivated with a proactive approach to problem-solving and task management
  
• Flexibility to work across different time zones, adapting to the needs of an international business
  
• Experience in or familiarity with the healthcare or real estate industries is highly advantageous
  
• Ability to handle confidential information with the utmost discretion and professionalism
  
• Adaptability to changing priorities and comfort with ambiguity in a fast-paced environment
  
• Strong attention to detail combined with the ability to see the big picture
  
• Enthusiasm for continuous learning and process improvement