Admin Assistant - VoIP System (ZR_21109_JOB)

• Contract type: Independent Contractor
  
• Schedule: (35-40 hours per week), flexible
  

Client Timezone: AEST (Australian Eastern Standard Time)

Join a dynamic, growing professional services firm based in Sydney, Australia. This company values efficiency, professionalism, and adaptability in managing client relationships and internal operations. As a key player in their field, they’re seeking a Virtual Assistant to support their executive team in streamlining communication and enhancing productivity. This role offers an exciting opportunity to work with industry leaders and contribute to the success of a forward-thinking organization.

We’re seeking a highly organized and proactive Virtual Assistant to provide crucial support to our executive team. In this role, you’ll be at the heart of our operations, managing a diverse range of administrative tasks that keep our business running smoothly. You’ll handle professional communication across multiple channels, manage complex schedules, and assist with both work-related and personal tasks. This position offers a unique blend of professional challenge and personal growth, allowing you to showcase your skills in a dynamic, fast-paced environment. If you’re detail-oriented, tech-savvy, and thrive on variety in your work day, this role provides an excellent opportunity to make a significant impact and grow your career in professional services.

• Manage and prioritize incoming communications (emails, phone calls, and text messages) with a high degree of professionalism and efficiency
  
• Coordinate complex schedules and calendar management for multiple executives, ensuring smooth operations and optimal time management
  
• Organize and maintain email inboxes, implementing effective sorting and filing systems
  
• Assist with personal task management, maintaining a healthy work-life balance for executives
  
• Collaborate with team members to ensure seamless communication and task completion across the organization
  
• Adapt to and learn new software systems, particularly for scheduling and email management
  
• Handle confidential information with the utmost discretion and professionalism
  
• Provide administrative support for various projects and initiatives as needed
  

• Excellent written and verbal communication skills in English
  
• Proven experience in administrative support or virtual assistance roles
  
• Strong proficiency in email management and calendar software (experience with Google Suite preferred, willingness to learn new systems)
  
• Exceptional organizational skills with the ability to manage multiple tasks and priorities simultaneously
  
• Demonstrated ability to handle confidential information with discretion
  
• Proactive problem-solving skills and ability to work independently
  
• Flexibility to work full-time (35-40 hours per week) and potentially split time between multiple managers
  
• Comfortable with various communication channels including email, phone, and text messaging
  
• Experience with or willingness to learn VoIP systems for improved communication
  
• Strong attention to detail and commitment to delivering high-quality work
  
• Ability to adapt quickly to changing priorities and new technologies
  
• Cultural sensitivity and ability to work effectively in a global, remote environment