Offer summary

Qualifications:

Advanced proficiency in Microsoft Excel, including functions like VLOOKUP and Pivot Tables., Strong background in data analysis, reporting, and inventory tracking., Familiarity with procurement processes and pricing analysis., Excellent organizational skills and attention to detail..

Key responsabilities:

Manage procurement workflows and conduct pricing analysis to develop cost-saving strategies.

Generate and maintain reports on warehouse operations, order fulfillment, and profit margins.

Monitor inventory levels and coordinate replenishment strategies to enhance efficiency.

Manage administrative tasks, including scheduling meetings and tracking action items across departments.

Job description

We are seeking a Procurement & Pricing Admin VA to streamline operations by managing procurement workflows, conducting pricing analysis, and optimizing inventory and delivery schedules. The ideal candidate is analytical, detail-oriented, and highly proficient in Excel, capable of identifying trends, generating reports, and improving efficiency through data-driven insights. This role also involves administrative coordination, task delegation, and follow-ups to ensure seamless execution of key action items across departments.

1. Procurement & Pricing Analysis

Analyze pricing trends and develop cost-saving procurement strategies.
Assist in vendor selection, negotiations, and purchase order management.
Maintain updated reports on costs, margins, and price fluctuations.
Develop and submit pricing proposals for delivery companies to optimize store delivery efficiency.

2. Reporting & Data Analysis

Generate daily, weekly, and monthly reports on warehouse operations, order fulfillment, and profit margins.
Perform data analysis using Excel functions (SUM, AVERAGE, VLOOKUP, IF statements, Pivot Tables).
Review and update delivery schedules to enhance operational efficiency.
Track and optimize delivery routes using historical data analysis.

3. Inventory & Order Management

Monitor inventory levels and coordinate replenishment strategies.
Identify inefficiencies and suggest improvements for order fulfillment processes.
Conduct stock movement analysis to enhance demand forecasting.

4. Administrative & Task Management

Manage email and calendar scheduling for procurement and operations-related meetings.
Take meeting minutes and ensure clear delegation of tasks across David’s team.
Track action items, follow-ups, and deadlines across departments.
Maintain an organized task management system to ensure timely execution.

Requirements

Technical Skills

Advanced proficiency in Microsoft Excel (SUM, AVERAGE, VLOOKUP, IF statements, Pivot Tables).
Strong background in data analysis, reporting, and inventory tracking.
Familiarity with procurement processes and pricing analysis.
Ability to analyze and interpret warehouse and delivery operations data.

Soft Skills

Highly organized with strong attention to detail.
Analytical and problem-solving mindset with a proactive approach.
Strong verbal and written communication skills.
Ability to manage multiple tasks and deadlines efficiently.
Team-oriented with strong task delegation and follow-up capabilities.
Experience in meeting documentation and streamlining task execution.

Benefits

Employee Benefits

Health and Wellness: Comprehensive HMO coverage for you and your dependents.
Security and Peace of Mind: Group Life Insurance Benefit to safeguard your future.
Financial Flexibility: Virtual Credit Card for added convenience and purchasing power.
Work-Life Balance: Generous Paid Leaves to recharge and prioritize personal time.
Government Benefits: Full support for required government benefits.
And More: Exciting additional benefits that will be shared with you!

Supplemental Pay Types

13th Month Salary: A festive bonus to celebrate the year’s hard work.
Overtime Pay: Compensation for your extra effort and time.
Night Differential: Additional pay for working late hours or shifts.
Incentives: Performance-based incentives to reward your contributions and achievements

Required profile