Associate Contract Administration Specialist

Overview:

CommonSpirit Health was formed by the alignment of Catholic Health Initiatives (CHI) and Dignity Health. With more than 700 care sites across the U.S. from clinics and hospitals to home-based care and virtual care services CommonSpirit is accessible to nearly one out of every four U.S. residents. Our world needs compassion like never before. Our communities need caring and our families need protection. With our combined resources CommonSpirit is committed to building healthy communities advocating for those who are poor and vulnerable and innovating how and where healing can happen both inside our hospitals and out in the community.

This is a remote position.

Responsible for a variety of tasks that lead to a high level of customer satisfaction in the most cost-effective manner.  Assists SSRM Contract Administration Management with the documentation of supply and service agreements in accordance with strategic business objectives, professional standards, and applicable regulatory requirements.  Supports the National and Regional Contracting teams to ensure contracts are reviewed and loaded timely into multiple contract repositories.  Assists Contract Administration Specialists with Lean processes to track contracting pipelines.  Demonstrates proficiency in administrative software systems to pre-load contract records for upstream review by Contract stakeholders.  

Collaborates with multiple CommonSpirit Group Purchasing Organizations (GPO) teammates, and follows processes that support the GPO’s business model.

Essential Key Job Responsibilities

• Maintains a working knowledge of multiple contract repositories, and performs duties in accordance to internal department standard processes to maintain data integrity in the Contract Administration Management Department.
• Input agreement documents into the appropriate contract repository(ies) per system protocol and approved department processes.
• Responsible for pre-loading contract attributes in the Jaggaer system and Google Drive for upcoming National contracting efforts.
• Creates price files through the use of automated data tools to document downstream pricing information for the Jaggaer Item Catalog and ERP systems.  Tracks all daily activity in the designated tracker.
• Updates Member Lists posted on the network to a standard format, and loads them to Google and Premier’s Supply Chain Advisor system.  Creates Custom Member Lists at the direction of the Contract Administration Specialist or Contract Manager.  Accurately tracks all daily activity in the designated trackers.  
• Follows local contract guardrails to advise and provide support for Regional Contract Administration teams.  Provides support by tracking and documenting Regional contracting activities on the Expiring Contract Report (ECR)
• Adopts Lean processes through the use of the Zoom whiteboard, and daily Huddle report outs to progressively track 120-day Expiring Contract Reports leading up to critical 30-day contracting activities for Regional contracts.  
• Completes all external DocuSign signature requests.
• Submits redline contract documents into the Legal Matter Management System for Legal Service’s review.
• Solves Level 1 Phone and Customer Services inquiries.

• Bachelor’s degree preferred; or minimum of three (3) years’ experience in the healthcare environment
• Excellent communication skills
• Google and Microsoft Suite experience
• Organization and task oriented capabilities
• Contract administration management experience preferred

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