Offer summary

Qualifications:

Strong command of Microsoft Office suite and HR platforms like Gusto., Fluent in English, both written and verbal., Ability to think ahead and make informed decisions independently., Experience in a fast-paced, unstructured environment, preferably in a SaaS startup..

Key responsabilities:

Collaborate with payroll vendors to maintain payroll and communicate employee benefit changes.

Support budget tracking and management activities.

Manage the executive's calendar and coordinate meetings with external parties.

Oversee the executive's email inbox and coordinate travel arrangements.

Job description

Job Title: Executive Assistant
Type: Full-time, Remote
Working Hours: 9:00 AM - 5:00 PM PST
Compensation: ~$2,500/month (Salary based on assessment)

About the Company

Our client’s software-as-a-service is the first and only complete centralized apartment finding and leasing eco-system. One that works in every market. For any size operator. Ready to handle the always-changing demands of the apartment leasing business. It is a revolutionary platform which brings new methods of approaching leasing that brings all parties together to fully optimize the process. Everyone benefits in numerous ways in which current thinking and software do not deliver.

Job Description

We are seeking an adaptable and proactive Executive Assistant to provide comprehensive support to the CEO and help drive the success of the overall business. This role is integral to ensuring smooth day-to-day operations and will involve a wide range of administrative and operational tasks. The ideal candidate will be a problem-solver with strong organizational skills, able to anticipate needs and execute tasks efficiently.

Responsibilities

General HR admin tasks: Collaborate with payroll vendors and other partners to maintain payroll; help facilitate and communicate employee benefit changes.
Budget Review & Management: Providing support on budget tracking and management
Marketing Lead Management: Monitor and respond to leads engaging with marketing campaigns and escalate them to the broader team.
Calendar Management: Manage and maintain the executive’s schedule, ensuring meetings and appointments are well-organized and prioritized. Manage coordination of calendars with external parties.
Inbox Management: Oversee the executive’s email inbox, filtering and responding to messages as needed, and ensuring timely follow-up on important communications.
Travel and Accommodation Management: Coordinate travel arrangements, including flights, hotels, and itineraries for the executive.
Ad Hoc Tasks: Handle miscellaneous tasks as they arise, demonstrating the ability to apply sound judgment and prioritize effectively.

Requirements:

Technical Proficiency: Strong command of the Microsoft Office suite (Teams, Excel, PowerPoint, Word, Outlook) and experience with HR platforms like Gusto.
Communication Skills: Fluent English proficiency, both written and verbal.
Judgment and Initiative: Ability to think ahead, anticipate needs, and make informed decisions independently.
Entrepreneurial Spirit: Comfortable working in a fast-paced, unstructured environment. Demonstrates flexibility, adaptability, and a "get things done" attitude.
Organizational Skills: Strong ability to manage multiple tasks simultaneously with a high level of accuracy and attention to detail.
Previous experience at a SaaS startup environment is a plus.

Required profile