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Virtual Assistant (with Finance Background)

extra parental leave
Remote: 
Full Remote
Contract: 
Full time
Work from: 
Philippines

Offer summary

Qualifications:

Strong organizational and time-management skills., Advanced Excel skills for data management., Attention to detail and accuracy in reports and tasks., Previous experience as a Virtual Assistant..

Key responsabilities:

  • Pull and prep weekly time reports and highlight key client issues.
  • Ensure billing information is accurate and aligned with reports.
  • Help organize and move files for the international bookkeeping team.
  • Review and close out tasks with the Operations Manager.

Atticus Advisory Solutions Inc. logo
Atticus Advisory Solutions Inc. SME https://atticus.ph/
201 - 500 Employees
See all jobs

Job description

Job Title: Virtual Administrator

Job Overview:

As a Virtual Administrator, you will assist the Operations Manager by handling various administrative tasks, pulling key reports, helping with task conversions, and ensuring smooth operations to support business performance.

Key Responsibilities:

1. Reporting Support

  • Pull and prep weekly time reports and highlight key client issues.
  • Update and manage balance load reports for bookkeeping and tax teams.
  • Prepare reports for meetings with the Chief Executive Council (CEC).
  • Prepare Time under Budget (TUB) reports and analyze discrepancies.
  • Prepare profitability analysis

2. Billing

  • Ensure billing information is accurate and aligned with reports.
  • Help track discrepancies or issues related to billing.

3. International Bokkeeping Team Folder Conversion

  • Help organize and move files for the international bookkeeping team, creating shortcuts for easy access.

4. Assist with Task Conversion in Financial Cents (FC)

  • Convert and manage tasks for both the tax and bookkeeping teams in Financial Cents (FC), our workflow management software.

5. Closing Out Tasks

  • Review and close out tasks with the Operations Manager.
  • Identify and address any delayed or incomplete tasks.

Skills and Qualifications:

  • Strong organizational and time-management skills.
  • Attention to detail and accuracy in reports and tasks.
  • Advanced Excel skills for data management.
  • Strong written and verbal communication skills.
  • Ability to work independently, remotely, and adapt to a fast-paced environment.
  • Previous experience as a Virtual Assistant.

Required profile

Experience

Spoken language(s):
English
Check out the description to know which languages are mandatory.

Other Skills

  • Adaptability
Are you interested?

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