Payroll Reconciliation Specialist

Who we are is what we do.

Deel and our family of growing companies are made up of global teams dedicated to helping businesses hire anyone, anywhere, easily. 

The team comprises over three thousand self-driven individuals spanning over 100 countries, and our unified yet diverse culture keeps us continually learning and innovating the platform and products for customers.

Companies should be able to hire the best talent anywhere in the world, so we are building the best platform to make that a reality. Our market-leading technology, expertise, and global team are crucial to the platform’s success. We deliver the best products and features in our space, enabling millions of jobs worldwide and connecting the global workforce with the best companies and opportunities.

Why should you be part of our success story?

A 30-mile hiring radius should no longer dictate how companies hire because exceptional talent lives everywhere. Deel sees a world without hiring borders and endless talent that pairs perfect candidates with great companies.

We offer global teams all the tools they need to hire, onboard, manage, pay, and scale at full speed. We aim to foster a diverse global economy by building a generational platform that seamlessly connects companies with talent worldwide.

After our successful Series D in 2021, we raised another $50M in 2023, doubling our valuation to $12B. There’s never been a more exciting time to join Deel — the international payroll and compliance market leader.

What you'll do:

• Perform detailed and comprehensive reconciliation of multi-state payroll, including gross wages, net pay, tax withholdings, deductions, and benefits across multiple business entities.

• Identify, investigate, and resolve discrepancies between payroll records and accounting/finance data, ensuring timely and accurate reconciliations of all payroll-related accounts.

• Reconcile payroll reports with the general ledger to ensure accuracy and completeness of payroll expenses.

• Ensure adherence to federal, state, and local payroll tax laws, including the accurate withholding, reporting, and payment of taxes for employees across various states and jurisdictions.

• Keep up-to-date with changes in payroll regulations and tax laws affecting multi-state operations, ensuring ongoing compliance and accurate reporting.

• Manage payroll reconciliation across multiple states, including handling complex state-specific tax issues, unemployment insurance, workers’ compensation, and other state-mandated benefits.

• Oversee state and federal payroll tax filings, ensuring compliance with varying requirements for different jurisdictions.

• Conduct detailed payroll audits on a regular basis to ensure all data is accurate, complete, and in compliance with internal policies and regulations.

• Perform periodic audits of payroll data and perform necessary adjustments to correct any discrepancies in employee pay or deductions.

• Coordinate with auditors during internal and external audits, providing all requested documentation and reports.

• Prepare and submit comprehensive payroll reconciliation reports to management, highlighting any discrepancies, issues, or variances and offering resolutions for correction.

• Work closely within the US Payroll Operations team to provide clear and detailed reports on payroll liabilities, ensuring alignment with financial records.

• Assist in the preparation and review of year-end payroll documentation, including W-2s, W-2cs, and 1099s, ensuring that multi-state and multi-entity reconciliation is accurate for tax reporting.

• Recommend and implement process improvements within payroll systems to streamline reconciliation processes and enhance accuracy.

Some key qualifications:

• Based in the United States

• Bachelor’s degree in Accounting, Finance, Business Administration, or related field preferred.

• Payroll certification (e.g., CPP - Certified Payroll Professional) is a plus.

• Minimum of 3-5 years of experience in payroll processing and reconciliation, with a focus on multi-state and multi-entity payroll.

• Knowledge of payroll systems and software (e.g., ADP, Paychex, Ceridian, or similar platforms).

• Strong understanding of payroll tax laws, including federal, state, and local regulations.

• High attention to detail and excellent organizational skills.

• Strong problem-solving abilities to address and resolve payroll discrepancies.

• Proficient in Microsoft Excel and other payroll-related software.

• Ability to manage multiple tasks and meet deadlines in a fast-paced environment.

• Strong communication skills for liaising with employees, vendors, and management.

• Ability to maintain confidentiality and handle sensitive payroll data with discretion.

• Ability to work independently as well as part of a team.

Total Rewards

Our workforce deserves fair and competitive pay that meets them where they are. With scalable benefits, rewards, and perks, our total rewards programs reflect our commitment to inclusivity and access for all. 

Some things you’ll enjoy

• Provided computer equipment tailored to your role

• Stock grant opportunities dependent on your role, employment status and location

• Additional perks and benefits based on your employment status and country

• The flexibility of remote work, including WeWork access where available

DISCLOSURE 

We use Covey as part of our hiring and/or promotional processes. As part of the evaluation process, we provide Covey with job requirements and candidate-submitted applications.Certain features of the platform may qualify it as an Automated Employment Decision Tool (AEDT) under applicable regulations. For positions in New York City, our use of Covey complies with NYC Local Law 144.

We began using Covey Scout for Inbound on the 19th of February, 2025.

For more information about our data protection practices, please visit our Privacy Policy.

You can review the independent bias audit report covering our use of Covey here: https://getcovey.com/nyc-local-law-144.

At Deel, we’re an equal-opportunity employer that values diversity and positively encourage applications from suitably qualified and eligible candidates regardless of  race, religion, sex, national origin, gender, sexual orientation, age, marital status, veteran status, disability status, pregnancy or maternity or other applicable legally protected characteristics.

Unless otherwise agreed, we will communicate with job applicants using Deel-specific emails, which include @deel.com and other acquired company emails like @payspace.com and @paygroup.com. You can view the most up-to-date job listings at Deel by visiting our careers page.

Deel is an equal-opportunity employer and is committed to cultivating a diverse and inclusive workplace that reflects different abilities, backgrounds, beliefs, experiences, identities and perspectives.

Deel will provide accommodation on request throughout the recruitment, selection and assessment process for applicants with disabilities. If you require accommodation, please inform our Talent Acquisition Team at recruiting@deel.com of the nature of the accommodation that you may require, to ensure your equal participation.