Offer summary

Qualifications:

Minimum 2 years of experience in payroll functions across multiple states., Solid understanding of U.S. benefit plans and payroll taxes., Strong computer skills in Microsoft Office, particularly Excel with v-lookups and pivot tables., Excellent communication skills and ability to handle confidential information professionally..

Key responsabilities:

Manage payroll activities for Canadian and U.S. employees, ensuring accuracy and compliance with state laws.

Administer employee benefit programs and conduct audits to verify enrollment accuracy.

Collaborate with HR to maintain accurate payroll and personnel records.

Assist with payroll-related audits and projects as assigned by the manager.

Job description

POSITION SUMMARY:

The Payroll & Benefits Specialist will manage the activities relating to the company payroll, benefits and HRIS processing including developing, implementing, and monitoring (e.g., performing internal audit and control procedures to ensure that all wages and taxes are accurate). The individual will be the company’s subject matter expert with all payrolls, benefits and HRIS administration.

PRIMARY RESPONSIBILITIES:

PAYROLL:

Preparation and administration of the Canadian & US payroll for all company employees for a remote workforce, while auditing payroll processing reports for accuracy

Ensure that all employees are paid accurately and in a timely fashion while complying with all State laws and requirements

Prepare payroll related forms, such as records of employment, income tax forms, and any applicable remittances

Answer inquiries arising from questions about payroll and benefits

Collaborate with the HR department to ensure pay and personnel records are accurate and up to date

Assist in preparing the international payrolls

Maintain employee records in payroll/HRIS system

Prepare the international payroll as required

Prepare Payroll Journal Entries for finance for Canada, US, and international payrolls

Other payroll and /or financial duties as assigned

BENEFITS:

Administer employee benefit programs including enrollments and terminations, & updates; for Canada & U.S.

Plans, conducts, and reports results of audits to ensure all enrollments are accurate and that dependent information is correct for each employee

Works closely with payroll manager for quarterly and year end audits/reconciliation’s (payroll, Workers Comp, 401k, etc.).

Addresses benefit inquiries to ensure timely and accurate resolutions. Maintains contact with employees to facilitate proper and complete utilization of benefits for all employees.

Prepare benefit Journal entries for finance

OTHER:

Assisting with payroll related audits

Assisting with projects, which may include system implementations, system integration, and any other project work assigned by the manager

QUALIFICATIONS AND CHARACTERISTICS OF AN IDEAL CANDIDATE:

Minimum 2 years of work experience in payroll functions – multi-State

Solid understanding of U.S. benefit plans

In-depth knowledge of U.S. payroll taxes

Certified Payroll Professional (CPP) by American Payroll Association would be an asset

Certified Payroll Practitioner (PCP) by the Canadian Payroll Association would be an asset

Strong computer skills in Microsoft Outlook, Word, and Excel (v-lookups/pivot tables)

Knowledge of UKG/UltiPro would be an asset

Must be able to handle confidential and sensitive information in an ethical and professional manner

Excellent verbal and written communication skills with the ability to carry high-level, professional conversations with cross-functional departments and executives

Strong work ethic and positive team attitude

Sound analytical thinking, planning, prioritization, and execution skills

Required profile