Offer summary

Qualifications:

3-6 years of experience as an Executive Assistant in fast-paced environments., Bachelor’s degree in business administration, communications, or a related field., Strong organizational and problem-solving skills with the ability to adapt to shifting priorities., Proven ability to handle highly confidential information with discretion..

Key responsabilities:

Provide high-level administrative support to C-suite executives, including managing complex scheduling and meeting logistics.

Coordinate internal and external meetings, ensuring seamless communication across multiple time zones.

Prepare meeting agendas, take detailed notes, and follow up on action items.

Arrange travel and manage expense reports in accordance with company policies.

Job description

Job Title: Executive Assistant

Compensation Range: $70,000-85,000 Base + 10% Bonus (Depending on Experience)

Location: Remote (US-based)

Models. Insights. Outcomes.
Become one of the changemakers. At Quid, you won't just be joining a team, but contributing to a culture of innovation, where every challenge becomes an opportunity to learn and grow. When you join our team, you’re not just stepping into a job, you’re embracing a future where we lead the game with the unmatched advantage of foresight. Ready to see around the corner?

Position Overview
We are seeking a highly motivated and detail-oriented Executive Assistant to support multiple C-suite leaders at Quid, with a strong focus on stakeholder management, finance, and operations. Our team is fully remote, collaborating across different time zones to deliver high-quality products and services. We're looking for a highly organized and proactive Executive Administrator to join our team and support our executives in achieving business success. The ideal candidate has 3-6 years of experience, preferably in a remote-first work environment, and excels at and handling sensitive information with discretion. This role requires exceptional attention to detail, strong communication skills, and the ability to coordinate our leadership team across strategic priorities in a fast-paced setting.

Responsibilities
Executive Support & Calendar Management

Provide high-level administrative support to C-suite executives (CEO, CFO)
Manage complex scheduling, calendar coordination, and meeting logistics
Coordinate and schedule internal executive meetings and external stakeholder meetings (clients, investors, board members, etc)
Ensure seamless coordination across multiple time zones in a remote work environment

Event & Communication Coordination

Prepare agendas, take detailed meeting notes, and follow up on action items
Schedule and coordinate group events such as board meetings and company-wide All-Hands
Act as a liaison between executives and internal/external stakeholders
Handle highly confidential communications and sensitive information with discretion

Travel, Vendor & Expense Management

Arrange domestic and international travel, including flights, hotels, and ground transportation
Manage travel itineraries and support time-sensitive adjustments as needed
Process expense reports, vendor payments, and credit card reconciliations in accordance with company policies

Administrative & Operational Support

Oversee key administrative functions, such as vendor management and stakeholder engagement
Assist with document preparation, presentations, and special projects
Support internal operations teams by coordinating initiatives and handling ad hoc requests

Requirements

3-6 years of EA experience with innovative leaders in a fast-paced environments
Bachelor’s degree in business administration, communications, or another related field
Proven ability to support multiple C-suite executives simultaneously
Experience working with cross-functional leaders and managing company-wide operations
Strong organizational and problem-solving skills with the ability to adapt to shifting priorities
Strong interpersonal and communication skills
Professional, discrete, and trustworthy with confidential and sensitive information
Energized by precision, efficiency, and proper execution
High attention to detail, especially when coordinating meetings, travel, and expenses
Proven experience handling highly confidential information with discretion, including executive communications, financial data, and board materials, ensuring strict adherence to privacy and security protocols.
Ability to liaise with vendors and internal teams to ensure smooth operations

Total Rewards!    
We want to make sure our employees feel valued and taken care of. Come join us and see for yourself!   

20 Days PTO   
13 Holidays   
Summer Half-Day Fridays   
Company provided equipment   
401K with company match   
FSA/HSA options   
Paid Parental Leave & Reintegration Program   
Employee Wellness Program for personal, financial, emotional, & legal support to help keep our team happy, healthy, and thriving   
Medical, Dental, Vision Coverage   
4 Week (1 Month) Sabbatical after five years

Still Not Sure?   
We understand many candidates tend to only apply for jobs if they meet every single requirement listed. However, if you happen to be genuinely enthusiastic about this particular position and feel confident in your ability to excel at it, we strongly urge you to submit your application! You might just be the perfect fit for this role, or even another exciting opportunity within our company.   

Remote Work!   
Remote-first; We're thrilled to say that we've been passionate about remote work since day one! Being remote is simply who we are. At Quid, we're all about connecting with people from all corners of the globe. Our team is made up of individuals who are comfortable working remotely and collaborating with others across different time zones. We’re looking forward to future growth and expansion, however, certain legal restrictions dictate that we are only able to accept candidates who possess eligibility to work in the United States of America.  

ABOUT QUID
Unlike legacy SaaS vendors, Quid combines the power of our data, AI, and people to deliver the outcomes our clients want. We don’t leave clients to flounder in complicated and expensive tools and hope they figure it out. We clarify what the win looks like and partner to deliver it.

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