Offer summary

Qualifications:

At least 3 years of professional experience in production or project management., Strong organizational skills and attention to detail in event planning and execution., Excellent written and oral communication skills, with strong interpersonal abilities., Proven success in budget management and the ability to manage multiple complex projects..

Key responsabilities:

Direct and manage event projects from start to finish.

Assist in securing sites, contracts, permits, and necessary support for events.

Develop operational plans including site guidelines, staffing, and timelines.

Communicate project expectations clearly to team members and stakeholders.

Job description

Event Production Coordinator
Full-time / Exempt
Salary Range: $45,000 - $50,000

Summary

We are seeking a dynamic and experienced Event Production Coordinator. This role requires meticulous attention to detail, excellent organizational skills, and the ability to work all aspects of event production, from initial planning to execution. The ideal candidate will have a deep understanding of events, and will be able to create unforgettable experiences for participants.

The Event Production Coordinator serves as the primary logistics planner working with the Production Team to secure all sites, routes, contracts, permits and jurisdictional support necessary to safely and effectively produce an event that fulfills Event 360's and the clients’ goals and surpasses expectations. Considerable interaction with other departments, including Programs, Purchasing, Event Operations, Legal and Accounting among others are critical. Significant travel will be required.

This position reports directly to the Event Production Manager and is classified as exempt. This position is remote based, strategically located around the contiguous United States to meet the needs of the company.

Qualifications:

Professional experience in a production or project management role with a proven track record of at least 3 years.
Demonstrate experience in the core components of Event 360's services including client services, participant acquisition, volunteer management, operations, event planning and execution.
Ability to manage multiple tasks in a large, complex project with a corresponding capability to assess the broader picture.
Ability to lead and coordinate several projects simultaneously and bring projects to successful completion.
Strong written and oral communication skills, and strong interpersonal skills.
Demonstrate success in budget management.

Responsibilities (included, but not limited to):

Successfully direct and manage projects from beginning to end.
Assist the Event Production Manager in securing all sites, routes, contracts, permits and jurisdictional support.
Create and develop operational plans including but not limited to site guidelines, maps, manifests, emergency response, staffing, staff checklists and week/day of event timelines.
Work with Account Director, Purchasing and others to secure vendors and event supplies, and manage assets.
Effectively implement on event operational plans and in some cases, serve as the primary event lead when the Event Production Manager or Director of Production are absent.
Effectively communicate project expectations to team members and stakeholders in a timely and clear fashion.
Identify and resolve issues and communicate them to the appropriate stakeholders in a timely manner.
Frequent travel to different geographic areas required as well as availability to work evenings and some weekends.
Other projects and duties as assigned.

Physical Demands:

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

While performing the duties of this job, the employee is frequently required to:

Occasionally lift and/or move up to 40 pounds, with occasional need to lift more depending on the situation.
Consistently operation a computer and other office equipment.
Communicate with internal and external clients, and must be able to exchange
Must be able to remain in a stationary position for extended periods of time and complete repetitive motions such as typing, answering phones, and other administrative functions.
May be asked to operate and drive event vehicles and may experience extended periods of driving a vehicle.

Work Environment:

The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Work conditions are normal for an office environment but will depend on employee’s home-office setting.
The noise level in the work environment is usually moderate but will depend on employee’s home-office setting.
Normal weekly workload but may commonly require long hours including evening and/or weekend hours throughout the year.
When traveling on event, work environment can consist of hotel rooms, a shared tour bus with a private sleeping bunk, among other possibilities.
Work may require between 40-60% travel.

Benefits

Medical, dental, and vision with a monthly benefit stipend
Company paid Life, AD&D, STD, and LTD
401k option with Principal
Discretionary paid time off
11 Paid holidays
Optional employee voluntary life Insurance

Perks

Respectful environment
Overall team collaboration and support
Recognition and rewards through Bonusly

Employment Statement

Event 360, Inc. is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, gender, national origin, disability status, protected veteran status or any other characteristic protected by law.

Qualified candidates will be asked to submit to a background screening

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