Administrative Assistant, I and I Global Marketing
Offer summary
Qualifications:
High School Diploma or GED with at least 4 years of experience or a BS with 0 years of experience., Strong interpersonal skills and problem-solving ability., Excellent attention to detail, time management, organization, and prioritization skills., Proficient in Microsoft Office Suite and experienced in coordinating travel arrangements..Key responsabilities:
- Provide comprehensive administrative support to multiple leaders, including managing calendars and scheduling meetings.
- Handle sensitive correspondence and manage incoming and outgoing mail.
- Create and maintain team channels, distribution lists, and electronic files for various projects.
- Manage meeting minutes, follow-ups, and expedite workflow to ensure efficient communication.
Job description
Use Your Power for Purpose
A career with us is about discovering breakthroughs that change patients' lives. We need dedicated colleagues like you who are efficient, find solutions, and collaborate with others to achieve our purpose. A high-performing administrative team is essential to bringing those therapies to people all over the world and making a positive difference. Your role is crucial in ensuring that these life-changing therapies reach those in need, and your efficiency and collaborative spirit are key to our success. Join us in making a meaningful impact on patients' lives by being part of a team that values innovation, dedication, and teamwork.
What You Will Achieve
In this role, you will:
Provide comprehensive administrative support to multiple leaders, managing complex global calendars, scheduling high-level meetings, and handling travel arrangements and expenses.
Constructs email templates & content creation for promotional announcements, organizational updates, and additional executive communications from the business
Oversee the management of incoming and outgoing mail, ensuring sensitive and confidential correspondence is handled appropriately and in a timely manner.
Assist with scheduling meetings, interviews, Town Halls, reserving HQ conference rooms, setting up teleconferences, and coordinating external visits and logistics.
Deliver quality work promptly, using judgment to prioritize and resolve urgent issues swiftly.
Create and maintain Team Channels, distribution lists, organizational charts, individual team rosters, and electronic files, supporting various projects and initiatives.
Manage meeting minutes, follow-ups, and expedite workflow, ensuring efficient communication and task completion.
Handle purchase orders and track invoices through the system, maintaining accurate financial records. Create fiscal budget trackers and monitor the run rates based on annual business funding.
Take personal accountability for the quality of work, understanding the broader implications of actions on the department.
Thrive in a self-directed environment, assuming increased responsibility and accountability for decisions and outcomes, and providing backup assistance when needed. Ability to Navigate internal systems on behalf of colleagues,
Work independently under general supervision, completing recurring assignments, establishing relationships, and proactively sharing knowledge within the work group, with periodic reviews for soundness of judgment and adherence to guidelines.
Basic Qualifications
High School Diploma or GED with at least 4 years of experience or a BS with 0 years of experience.
Strong interpersonal skills
Problem solving ability
Demonstrated ability to proactively carry out administrative functions proficiently and complete quality work in a timely manner
Excellent attention to detail, time management, organization, and prioritization skills
Expert knowledge and proficiency with general office procedures such as Microsoft Teams Meetings, customer service, and e-mail etiquette
Experience coordinating domestic and international travel
Strong verbal and written communication skills
Proficient in Microsoft Word, Excel, PowerPoint, and Outlook
Professional demeanor and discretion when handling confidential information
Preferred Qualifications
Experience in ERP systems.
Experience using applications such as Concur, Microsoft Teams, and Ariba
Excellent interpersonal skills and the ability to work collaboratively with diverse teams
Adaptability and flexibility in a fast-paced environment
Proactive approach to identifying and addressing issues
Work Location Assignment: Remote
Other Job Details
- Last day to apply: March 11, 2025
Relocation assistance may be available based on business needs and/or eligibility.
Sunshine Act
Pfizer reports payments and other transfers of value to health care providers as required by federal and state transparency laws and implementing regulations. These laws and regulations require Pfizer to provide government agencies with information such as a health care provider’s name, address and the type of payments or other value received, generally for public disclosure. Subject to further legal review and statutory or regulatory clarification, which Pfizer intends to pursue, reimbursement of recruiting expenses for licensed physicians may constitute a reportable transfer of value under the federal transparency law commonly known as the Sunshine Act. Therefore, if you are a licensed physician who incurs recruiting expenses as a result of interviewing with Pfizer that we pay or reimburse, your name, address and the amount of payments made currently will be reported to the government. If you have questions regarding this matter, please do not hesitate to contact your Talent Acquisition representative.
EEO & Employment Eligibility
Pfizer is committed to equal opportunity in the terms and conditions of employment for all employees and job applicants without regard to race, color, religion, sex, sexual orientation, age, gender identity or gender expression, national origin, disability or veteran status. Pfizer also complies with all applicable national, state and local laws governing nondiscrimination in employment as well as work authorization and employment eligibility verification requirements of the Immigration and Nationality Act and IRCA. Pfizer is an E-Verify employer. This position requires permanent work authorization in the United States.
Required profile
Experience
Other Skills
- Professionalism
- Non-Verbal Communication
- Adaptability
- Time Management
- Physical Flexibility
- Prioritization
- Social Skills
- Problem Solving
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