Offer summary

Qualifications:

Strong client service orientation and effective prioritization skills., Experience in travel coordination, both domestic and international., Excellent written and verbal communication skills., Technical proficiency in MS Word, Excel, PowerPoint, and Outlook..

Key responsabilities:

Provide virtual administrative assistance during global business hours.

Coordinate and schedule internal and external meetings, including video conferences.

Manage travel arrangements, including bookings and creating detailed itineraries.

Process team expenses and support other Executive & Admin Assistants as needed.

Job description

Over the last 20 years, Ares’ success has been driven by our people and our culture. Today, our team is guided by our core values – Collaborative, Responsible, Entrepreneurial, Self-Aware, Trustworthy – and our purpose to be a catalyst for shared prosperity and a better future. Through our recruitment, career development and employee-focused programming, we are committed to fostering a welcoming and inclusive work environment where high-performance talent of diverse backgrounds, experiences, and perspectives can build careers within this exciting and growing industry.

Job Description

Summary: The Assistant will be responsible for providing virtual administrative assistance as per global business hours based in Mumbai.

Meeting management

Extensive coordination and scheduling of internal / external meetings and conference calls, video conference meetings for the teams both internally / externally with clients and Ares global offices.
Minimal editing of PowerPoint documents and general correspondence (internal and external)
Updating of company databases may be required
Coordination of Domestic and International travel arrangements including flight / hotel bookings, trains, and ground transportation; arranging Visa’s where necessary and creating detailed travel itineraries.

General Administration

Timely collection and processing of team expenses for both cash and American Express using the company expense system.
Supporting the other Executive & Admin Assistants where necessary.

Experience / Skills Required:

Strong client service orientation.
Effective prioritization of multiple professionals.
Experience in travel coordination; domestic & international.
Understanding of different time zones
Excellent written and verbal communication skills.
Ability to represent the team in a positive way through interactions with other internal teams, as well as external clients, investors, and partners.
Technical proficiency is mandatory; programs used include, MS Word, Excel, PowerPoint, Outlook. Good judgment as to when to escalate issues vs. solving problems independently.

Reporting Relationships

Administrative Manager

There is no set deadline to apply for this job opportunity. Applications will be accepted on an ongoing basis until the search is no longer active.

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