Offer summary

Qualifications:

Strong experience supporting senior leaders, directors, and CEOs., Exemplary organizational and problem-solving skills., Attention to detail and confidentiality in handling sensitive information., Proficiency in calendar management and professional correspondence..

Key responsabilities:

Managing calendars and resolving scheduling conflicts.

Handling inbox management and correspondence.

Assisting with monthly Board meetings and recording minutes.

Coordinating travel arrangements and organizing events.

Job description

This is a remote position.

Job Highlights:

Contract: Independent Contractor
Scope:

Full-time role, 40 hours per week
Monday to Friday, 9AM - 6PM Cremorne VIC (7:00 AM to 4:00 PM Manila Time)
Includes 1-hour unpaid break

Client Overview
Join a thriving property development and construction powerhouse operating across major Australian cities. This industry leader manages an impressive portfolio of projects, from individual homes to large-scale master-planned communities. With a diverse range of developments including luxury beachfront properties, medium-density builds, and innovative urban renewal projects, you’ll be at the forefront of shaping Australia’s urban landscape.

Job Description

As a Personal Assistant, you’ll play a pivotal role supporting high-level executives in a fast-paced, dynamic environment. This position offers a unique blend of professional and personal task management, requiring a proactive approach and the ability to anticipate needs before they arise. You’ll be the linchpin in daily operations, handling diverse responsibilities that demand quick thinking, problem-solving skills, and the capacity to juggle multiple priorities effortlessly. If you’re ready to make a tangible impact and thrive in a role that’s never mundane, this opportunity is your gateway to an exciting career in the property development sector.

Responsibilities:

Administrative & Executive Support

Managing calendars, including resolving clashes and rescheduling
Inbox management and correspondence handling
Typing letters, emails, travel VISA applications, and other correspondence
Reconciling company credit cards
Assisting with monthly Board meetings
Recording minutes and action items from meetings

Communication & Coordination

Confidently handling phone calls and online meetings
Stakeholder engagement and communication
Excellent interpersonal, written, and verbal communication skills
Inclusive and collaborative mindset with a willingness to assist

Travel & Event Management

Travel management, including bookings and itineraries
Managing personal appointments and event planning
Organizing personal and professional events

Requirements

Skills & Competencies

Strong experience supporting senior leaders, directors, and CEOs
Attention to detail and confidentiality in handling sensitive information
Understanding of commercial in-confidence practices
Exemplary organizational and problem-solving skills
‘Can-do’ attitude, personable and sociable
Flexibility in approach to people, workload, and assisting others

Technical Proficiency

Calendar and inbox management
Proficiency in reconciliation and financial documentation
Ability to type and draft professional correspondence
Strong research and analytical skills

Benefits

Independent Contractor Perks

HMO Coverage for eligible locations
Permanent work from home
Immediate hiring
Steady freelance job

Please note that since this is a permanent work-from-home position and an “Independent Contractor” arrangement, the candidates must have their own computer and internet connection. They will handle their own benefits and taxes. The professional fees are on hourly rates and the rate depends on your performance in the application process.

ZR_20619_JOB

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