Offer summary

Qualifications:

Proven experience as an Executive Assistant or in a similar high-level support role., Exceptional organizational skills and attention to detail, especially in financial data management., Advanced proficiency in email management and calendar scheduling tools., Excellent written and verbal communication skills in English..

Key responsabilities:

Manage and organize the Lead Pastor’s email inbox and communications.

Coordinate and schedule meetings, ensuring timely reminders and confirmations.

Perform accurate data entry for congregation donations while adhering to tax implications.

Provide comprehensive administrative support and maintain confidentiality with sensitive information.

Job description

This is a remote position.

Job Highlights:

Contract: Independent Contractor
Work Schedule: Flexible hours up to 40 hours per week
Client Timezone: San Jose, California

Client Overview

Join a dynamic and forward-thinking religious organization that values efficiency, accuracy, and professional support in their operations. This growing church is dedicated to serving its community while embracing modern solutions to streamline its administrative processes. As part of our team, you’ll play a crucial role in supporting our mission and fostering our continued growth.

Job Description

We’re seeking an exceptional Executive Assistant to provide vital support to our Lead Pastor in managing daily operations efficiently. This role offers an exciting opportunity to utilize your organizational skills, attention to detail, and ability to anticipate needs in a fast-paced, purpose-driven environment. You’ll be at the heart of our operations, managing communications, coordinating schedules, and ensuring smooth administrative processes. This position is ideal for a proactive professional who thrives on making a meaningful impact and enjoys the challenges of a diverse, dynamic workload.

Responsibilities

Expertly manage and organize the Lead Pastor’s email inbox, ensuring timely responses and proper prioritization of communications
Coordinate and schedule meetings with precision, confirming attendance with all parties and providing timely reminders
Perform accurate data entry for congregation donations, understanding and adhering to important tax implications
Act as a skilled gatekeeper, effectively managing access to the Lead Pastor’s time and communications
Anticipate the Lead Pastor’s needs and think proactively about upcoming projects and tasks
Provide comprehensive administrative support, adapting to the evolving needs of the organization
Interact professionally with church staff, congregation members, and external contacts, representing the organization with grace and competence
Maintain strict confidentiality when handling sensitive information

Requirements

Proven track record as an Executive Assistant or in a similar high-level support role
Exceptional organizational skills with a talent for managing multiple priorities in a fast-paced environment
Meticulous attention to detail, particularly when handling financial data and scheduling
Advanced proficiency in email management and calendar scheduling tools
Demonstrated ability to work proactively, anticipate needs, and think ahead on projects
Excellent written and verbal communication skills in English
Adaptability and flexibility to changing priorities and work schedules when needed
Strong problem-solving skills and the ability to make sound decisions independently
Proficiency in standard office software and willingness to learn new technologies as needed
Ability to work remotely while maintaining high levels of productivity and engagement
Cultural sensitivity and the ability to work effectively in a diverse, faith-based environment

Benefits

Independent Contractor Perks:

May qualify for a Premium Executive Assistant Certification, which could lead to a pay increase.
Permanent work from home
Immediate hiring
Steady freelance job

Please note that since this is a permanent work-from-home position and an “Independent Contractor” arrangement, the candidates must have their own computer and internet connection. They will handle their own benefits and taxes. The professional fees are on hourly rates and the rate depends on your performance in the application process.

ZR_20611_JOB

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