Offer summary

Qualifications:

Minimum of 2 years experience in a purchasing role., Proficient in Microsoft Excel and ERP systems., Strong communication skills, both written and verbal., Excellent organizational skills with attention to detail..

Key responsabilities:

Generate and process purchase orders accurately based on demand.

Establish and maintain positive relationships with vendors.

Monitor supplier performance against SLAs and KPIs.

Maintain organized records of purchase orders and related documentation.

Job description

POSITION DESCRIPTION

We are seeking a motivated and detail-oriented individual to join our team as a Purchasing Assistant. In this role, you will provide essential support to the purchasing team, ensuring the seamless and efficient procurement of goods. The Purchasing Assistant will be responsible for various tasks, including order processing, vendor communication, and documentation management.

KEY RESPONSIBILITIES

Key Accountabilities:
• Generate and process purchase orders accurately and efficiently based on demand.
• Ensure that all purchase orders are in compliance with company policies and procedures.
• Vendor Relations. Establish and maintain positive relationships with vendors.
• Communicate effectively with vendors.
• Monitor full process with the suppliers and holding them accountable to SLA’s and KPI’s.
• Documentation Management. Making sure internal system always up to date.
• Maintain organized and up-to-date records of purchase orders, invoices, contracts, and related documentation.
• Prepare and distribute necessary reports on purchasing activities.
• Ad hoc

KPI’s:
• Order Accuracy.
• On-Time Delivery.
• Percentage of orders delivered by vendors within agreed-upon timelines.
• Vendor Performance.
• Evaluation of vendor performance based on factors such as on-time delivery, product quality, and responsiveness to inquiries.
• Supplier KPI Performance Improvement

What is expected of an OX Employee:
1. Abiding by the company values & The Speed of Trust Behaviours
2. Punctuality & reliability
3. Assistance toward achieving the Company & Key Account Gross Profit levels.
4. Focus on cost control
5. Being Fanatical about upholding the company brand – do not overpromise, overcommit and then under-deliver by giving poor service.
6. Responsive to change
7. Individually accountable for results
8. Confidentiality is paramount. Any breach of trust will be regarded seriously & addressed in an appropriate manner by senior management.
9. Abide by communication protocol for all OX Team Members. Email & phone calls must be responded to promptly, within 24 hours.
10. Be collaborative and open in working with all members of the team

SKILLS & EXPERIENCE

• Experience in same role min 2 years
• People oriented and results driven
• Microsoft Excel, ERP
• Excellent active listening, negotiation and presentation skills
• Competence to build and effectively manage interpersonal relationships at all levels of the company
• Excellent communications skills – written, verbal and interpersonal - with an ability to tailor communication style to diverse audiences
• Excellent organisational skills and attention to detail
• Ability to prioritise tasks and to delegate them when appropriate
• Ability to identify, analyse and develop effective solutions to problems
• Ability to act with integrity, professionalism, and confidentiality.

The candidate must be based in Luzon, Philippines.

Duty schedule: Mondays to Fridays, 8:00 AM to 5:00 PM UK TIME

Required profile